Administrative Services Coordinator

1 week ago

Winona, Minnesota, United States Saint Mary's University of Minnesota Full time
Job Summary

We are seeking an Administrative Services Specialist to join our team at Saint Mary's University of Minnesota. This role will provide administrative support to executive-level professionals, manage office operations, and coordinate various activities.

Key Responsibilities
  • Coordinate calendars and scheduling for meetings and activities.
  • Manage meeting logistics, including scheduling, space reservations, agenda preparation, and taking minutes.
  • Reconcile and process invoices and expense reports.
  • Handle confidential materials and information with professionalism and care.
  • Oversee office operations, including reception, answering phones, handling incoming and outgoing mail, filing, and ordering supplies.
  • Draft internal and external correspondence and communication.
  • Book travel arrangements when necessary.
  • Maintain organizational charts, perform data entry for required reporting, and coordinate with other offices for accreditation and academic processes.
  • Maintain compliance with office policies and procedures.
  • Support annual planning processes, such as strategic planning, performance reviews, budget reviews, and year-end reports.
  • Prioritize and coordinate key projects, reports, and university presentations, including assistance with slide decks and presentation materials.
Requirements
  • Associate's degree or commensurate level of experience required, Bachelor's degree preferred.
  • Experience in higher education preferred.
  • Experience providing administrative support to executive-level professionals preferred.
  • May consider other acceptable equivalent combinations of training and experience.
What We Offer

Saint Mary's University of Minnesota offers a comprehensive benefit package, including health, dental, vision, life, and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.

All offers of employment are contingent upon the successful completion of a criminal background check.

  • Administrative Services Coordinator

    2 weeks ago

    Winona, Minnesota, United States Saint Mary's University of Minnesota Full time

    Job SummaryWe are seeking an Administrative Services Specialist to join our team at Saint Mary's University of Minnesota. This role will provide administrative support to executive-level professionals, manage office operations, and coordinate various activities.Key ResponsibilitiesCoordinate calendars and scheduling for meetings and events.Manage meeting...

  • Service Support Coordinator

    1 month ago

    Winona, Minnesota, United States Dahl Automotive Full time

    At Dahl Automotive, we prioritize our team above all else. Our culture and the career advancement opportunities we offer are a source of pride. Our mission is to Keep People Moving, and as a member of our team, we are committed to supporting and challenging you to achieve success in this vital role and throughout your career journey. Join us and become part...

  • Administrative Support Specialist

    3 weeks ago

    Winona, Minnesota, United States Winona Health Full time

    Job Summary:The Administrative Assistant will provide clerical and administrative support to the Winona Health team. This role is responsible for ensuring the smooth operation of the office, including managing schedules, coordinating meetings, and maintaining accurate records.Key Responsibilities:Provide administrative support to the Winona Health team,...

  • Administrative Support Specialist

    3 weeks ago

    Winona, Minnesota, United States Peerless Chain Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Human Resources team at Peerless Chain. As an Administrative Support Specialist, you will provide administrative support to the Human Resources department, ensuring the smooth operation of our HR functions.Key ResponsibilitiesEmployee...

  • Social Services Coordinator

    2 weeks ago

    Winona, Minnesota, United States Winona Health Full time

    Job SummaryWe are seeking a highly skilled Master Social Worker to join our team at Winona Health. As a key member of our interdisciplinary hemodialysis/nephrology team, you will provide case management and care coordination for patients with end-stage renal disease and those seeking nephrology care.Key ResponsibilitiesCoordinate with the...

  • Social Services Coordinator

    2 weeks ago

    Winona, Minnesota, United States Winona Health Full time

    Job SummaryWe are seeking a highly skilled Master Social Worker to join our team at Winona Health. As a key member of our interdisciplinary hemodialysis/nephrology team, you will provide case management and care coordination for patients with end-stage renal disease and those seeking nephrology care.Key ResponsibilitiesCoordinate with the...

  • Catering Services Coordinator

    1 month ago

    Winona, Minnesota, United States Compass Group Careers Full time

    Job OverviewPosition: Catering ManagerLocation: Not specifiedWe are currently seeking a dedicated Catering Manager to oversee our catering operations. This role involves managing all aspects of catering events, ensuring exceptional service and client satisfaction.Key Responsibilities:Supervise and coordinate all catering events, ensuring smooth...

  • Recruiting Coordinator

    2 weeks ago

    Winona, Minnesota, United States Fanatics Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Recruiting Coordinator to join our team at Fanatics. As a Recruiting Coordinator, you will be responsible for performing various human resources duties in areas such as recruiting, training, athlete administration, data analytics, program facilitation, and other special projects.Key...

  • Assistant County Administrator/Human Resources Director

    10 hours ago

    Winona, Minnesota, United States Winona County Full time

    Job SummaryWinona County is seeking a highly skilled and experienced professional to fill the role of Assistant County Administrator/Human Resources Director. This position is responsible for providing administrative direction and support to the County Administrator, as well as overseeing the Human Resources Department and its staff.Key...

  • Marketing Coordinator

    3 weeks ago

    Winona, Minnesota, United States WNB Financial, N.A. Full time

    Job SummaryWNB Financial, N.A. is seeking a highly motivated and detail-oriented Marketing Coordinator to join our team. As a Marketing Coordinator, you will play a key role in assisting the Marketing Team in coordinating, monitoring, and executing marketing initiatives across various channels and markets to meet the Bank's strategic marketing plan and...

  • Ecommerce Project Coordinator

    7 days ago

    Winona, Minnesota, United States Fastenal Full time

    Job DescriptionFastenal is seeking a highly motivated and detail-oriented Ecommerce Project Analyst to join our team. As a key member of our ecommerce team, you will be responsible for overseeing EDI/punchout integration projects between Fastenal and our customer's procurement systems.This role requires strong communication and project management skills, as...

  • Data Project Coordinator

    3 weeks ago

    Winona, Minnesota, United States Saint Mary's University Full time

    Job SummaryThe Data Project Coordinator will provide administrative support to the offices of Accreditation, Compliance and Assessment (ACA) and Institutional Effectiveness (IE), with a special focus on data-related projects. The Coordinator will have direct responsibility for managing data projects related to professional licensure disclosure, regulatory...

  • Ecommerce Project Coordinator

    2 weeks ago

    Winona, Minnesota, United States Fastenal Full time

    {"title": "Ecommerce Project Analyst Position", "overview": "As a Full-time Ecommerce Project Analyst, you will be responsible for overseeing EDI/punchout integration projects between Fastenal and our customer's procurement systems. This includes cross-departmental coordination as well as direct contacts with key stakeholders within our customers.",...

  • Marketing Coordinator

    3 weeks ago

    Winona, Minnesota, United States WNB Financial, N.A. Full time

    Job SummaryWNB Financial, N.A. is seeking a highly skilled and organized Marketing Coordinator to join our team. As a Marketing Coordinator, you will play a key role in assisting the Marketing Team in coordinating, monitoring, and executing marketing initiatives across various channels and markets to meet the Bank's strategic marketing plan and...

  • Assistant County Administrator/Human Resources Director

    3 days ago

    Winona, Minnesota, United States League of Minnesota Cities Full time

    Job SummaryUnder the direction of the County Administrator, this role is responsible for overseeing the County's Human Resources Department and providing administrative support to the Administrator's Office. The ideal candidate will have strong managerial and administrative skills, with the ability to interpret policies, statutes, and contracts for the Board...

  • Pricing Coordinator

    4 days ago

    Winona, Minnesota, United States Fastenal Full time

    Pricing Coordinator Job DescriptionFastenal is seeking a highly motivated Pricing Coordinator to join our team. As a Pricing Coordinator, you will play a critical role in increasing customer engagement by delivering sales operations services, enhancing customer experiences, and Fastenal's value proposition.You will foster a sales culture and challenge the...

  • Data Project Coordinator

    2 weeks ago

    Winona, Minnesota, United States Saint Mary's University Full time

    Job SummaryThe Data Project Coordinator will provide administrative support to the offices of Accreditation, Compliance and Assessment (ACA) and Institutional Effectiveness (IE), with a focus on data-related projects. This role will involve managing data projects related to professional licensure disclosure, regulatory document management, and...

  • Benefits Coordinator

    3 days ago

    Winona, Minnesota, United States Fastenal Full time

    Job DescriptionFastenal is seeking a highly motivated and detail-oriented Benefits Specialist to join our Human Resources team. As a Benefits Specialist, you will play a critical role in administering employee benefits, including leave of absence administration, and providing exceptional customer service to our employees.Responsibilities:Administer employee...

  • Patient Experience Coordinator

    1 week ago

    Winona, Minnesota, United States Aspen Dental Full time

    About Aspen DentalAt Aspen Dental, we prioritize our patients' needs and provide a supportive environment for our team members to thrive. Our comprehensive training program and competitive compensation package ensure that our employees have the resources they need to excel in their roles.Job SummaryWe are seeking a highly organized and detail-oriented...

  • Patient Experience Coordinator

    3 weeks ago

    Winona, Minnesota, United States Aspen Dental Full time

    About Aspen DentalAspen Dental is a world-class dental service organization that puts patients first. We offer a secure and stable work environment, competitive compensation, and flexible scheduling to help our team members thrive in their careers.Job SummaryWe are seeking a highly skilled and compassionate Patient Experience Coordinator to join our team. As...