Executive Assistant

3 weeks ago

Philadelphia, Pennsylvania, United States Setup Winks Full time
Job Title: Executive AssistantJob Summary

Setup Winks is seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our CEO and executive leadership team. The ideal candidate will be proactive, detail-oriented, and possess exceptional organizational and multitasking skills.

Key Responsibilities
  • Communication Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders, managing incoming and outgoing correspondence, emails, and phone calls with discretion and professionalism.
  • Travel Coordination: Plan and arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.
  • Document Preparation & Management: Draft, edit, and proofread correspondence, presentations, reports, and other documents. Organize and maintain filing systems, both digital and physical.
  • Project Management: Assist with special projects as assigned by the executive, tracking project progress, coordinating cross-functional teams, and providing regular updates.
  • Office Management Support: Handle office-related tasks, such as maintaining supplies, coordinating maintenance, and liaising with vendors when necessary.
  • Confidentiality: Handle sensitive and confidential information with the utmost discretion.
Requirements
  • Excellent Verbal and Written Communication Skills: Ability to effectively communicate with executives, internal stakeholders, and external partners.
  • Strong Organizational and Time-Management Abilities: Proven ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Proficient in Microsoft Office Suite and Collaboration Tools: Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Slack, Trello).
  • Experience with Travel Booking and Event Planning: Ability to plan and coordinate travel arrangements and events.
  • Ability to Multitask and Prioritize Effectively: Proven ability to work in a fast-paced environment and prioritize tasks effectively.
  • High Level of Professionalism and Discretion: Ability to maintain confidentiality and handle sensitive information with discretion.
Benefits
  • Competitive Salary and Performance-Based Bonuses: Opportunity to earn a competitive salary and performance-based bonuses.
  • Health, Dental, and Vision Insurance: Comprehensive health, dental, and vision insurance package.
  • 401(k) Plan with Company Match: Opportunity to participate in a 401(k) plan with company match.
  • Paid Time Off and Holidays: Generous paid time off and holiday package.
  • Opportunities for Professional Development and Career Growth: Opportunities for professional development and career growth within the company.

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