Senior Administrative Coordinator

1 week ago

Morro Bay, California, United States Rogall Painting Full time
Job Overview

Salary: $25-$35 per hour

Are you a proactive individual with a business-oriented mindset seeking a rewarding opportunity to support a vibrant and expanding organization? Rogall Painting is in search of a dedicated Executive Assistant to deliver top-tier administrative assistance to our CEO and executive leadership team. This hybrid part-time position allows you to be an integral part of our dynamic team.

As an Executive Assistant, you will be pivotal in facilitating the seamless functioning of our executive operations. Your responsibilities will include managing calendars, organizing events, and executing a variety of administrative duties, such as document preparation and research. Additionally, you will oversee special projects, uphold confidentiality, and assist with HR and office-related tasks.

We are looking for a candidate who embodies our entrepreneurial spirit, thinks innovatively, and contributes to our ongoing success. If you align with this vision, we encourage you to consider this opportunity.

Key Responsibilities:

  • Deliver comprehensive administrative support to the CEO and executive team, including managing schedules, coordinating appointments, and arranging travel.
  • Plan and execute company events, such as meetings and conferences.
  • Prepare and disseminate reports, correspondence, and various materials.
  • Conduct research, compile data, and serve as a liaison between the CEO and stakeholders.
  • Coordinate and manage special projects.
  • Safeguard the confidentiality of sensitive information and handle confidential matters with utmost discretion.
  • Assist with various HR responsibilities, including creating training materials and managing payroll tasks.
  • Oversee weekly mail, maintain office organization, and manage supply orders.
  • Track key performance indicators (KPIs).
  • Maintain an organized archive of documents and conduct research related to archived materials.
  • Manage city license renewals, fleet tracking, insurance audits, safety reporting, and compliance documentation.
  • Conduct accounts receivable audits using relevant software.
  • Archive job codes and data as required.
  • Handle customer inquiries and complaints.
  • Assist with the setup of devices for company use.
  • Support pre-lien processes.
  • Facilitate the delivery of supplies to job sites as necessary.
  • Perform other related duties as assigned.

Qualifications:

  • Demonstrated experience as an executive assistant or in a similar capacity.
  • Outstanding organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficient in office software and tools (e.g., Microsoft Office, Smartsheet).
  • Ability to maintain confidentiality and manage sensitive information.
  • Reliable transportation.
  • Capacity to adapt to a hybrid work schedule, completing tasks both in the office and in the field.
  • Bilingual candidates are preferred.

What Makes You Stand Out:

  • Exceptional organizational and multitasking skills.
  • Proven experience in providing high-level executive support and managing events.
  • Strong communication skills with a professional demeanor.
  • Technical proficiency with office software and tools.
  • Proactive problem-solving approach with keen attention to detail.
  • Willingness to learn and adapt based on feedback.
  • Ability to self-reflect and improve continuously.

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