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Administrative Support Specialist

2 months ago

Danbury, Connecticut, United States Practical Skills Clinic Full time
Job Opportunity at Practical Skills Clinic

We are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Support Specialist. This is a unique opportunity to work in a fast-paced environment and make a meaningful impact in the lives of our clients.

Key Responsibilities:
  • Support Services: Provide administrative support to employees and clients, including tasks such as grocery shopping, preparing materials, and ordering products online.
  • Front Desk Reception: Greet clients, parents, and employees at the front desk and maintain a welcoming atmosphere.
  • Office Management: Ensure the office and supplies are organized and well-maintained.
  • Documentation and Record-Keeping: Organize and manage documentation on Google Drive and maintain a professional and HIPAA-compliant email inbox.
  • Financial Management: Assist with limited accounts receivable and payable responsibilities, as well as internal auditing for claim preparation.
  • Reporting and Data Analysis: Generate monthly Microsoft Excel reports and maintain automated workflow systems.

Requirements:

  • Experience: Previous experience working in a medical office or training in HIPAA is preferred.
  • Technical Skills: Proficiency in Microsoft Office and Microsoft Excel, as well as basic scanning and faxing tasks.
  • Soft Skills: Strong written and spoken interpersonal skills, ability to learn new software, and navigate and troubleshoot technology issues independently.
  • Personal Qualities: Reliability, punctuality, and a positive attitude, with a passion for working with children and being part of a team.