Associate Director of Business Operations

1 week ago

Boca Raton, Florida, United States InsideHigherEd Full time
Job Summary

We are seeking an experienced Associate Director of Business Operations to join our team at Florida Atlantic University. The successful candidate will be responsible for overseeing all budget development, purchasing, and accounts payable activities, as well as human resources recruitment for full-time staff within the Housing & Residence Education Department.

Key Responsibilities
  • Prepare annual budgets with estimated revenues of approximately $44 million and $18 million in operating expenses for each fiscal year for all designated cost centers.
  • Provide oversight for all purchasing and account payable activities, including management of all requisitions, purchase orders, and oversight of department p-card purchasing.
  • Responsible for human resource recruitment, selection, and on-boarding processes for all full-time staff.
  • Oversee and manage department functions of payroll.
  • Provides strategic direction, accountability, and oversight for department accounts.
  • Maintain policies and procedures to ensure proper guidelines are followed.
  • Prepare all department budget reports as needed.
  • Provide oversight for all Workday processes and Owl Central approval processes for related areas of budget development, accounts payable, and human resources.
  • Oversee all expenses/accounts payable, including expense justification requests, purchase requisitions, payment requests, develops financial statements, prepare ad hoc reports, prepare journal entries, purchase requisitions, budget amendments, spend authorizations, payroll adjustments, and expense reports.
  • Maintains accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.
  • Review and oversight of all salaries and benefits and OPS encumbrances to ensure proper and accurate records and maintained.
  • Collaborates with Contracts Specialist (Legal) and department staff to ensure that all contracts are completed prior to payment requests and requisitions before execution.
  • Prepares and records journal entries monthly in Workday.
  • Provide updates on revenue projections as needed.
  • Evaluates and provides feedback/recommendations regarding departmental financial procedures and business processes as needed.
  • Advise Executive Director on all financial forecasting in anticipation of budget tracking, monitoring profit & loss activity, positive cash flow, and budget availability, etc.
  • Provide training to department staff as needed.
  • Work with Division Finance Team members as needed.
  • Serve on committees at the university as needed.
  • May represent the university on appropriate committees at the national, state, and university level.
  • Performs job-related duties as required or deemed appropriate to the accomplishment of the responsibilities and functions of his/her area.
Benefits and Perks

Florida Atlantic University offers an excellent benefit package, including medical, dental, vision, life insurance, flexible spending plans, employee assistance program, and more. Additionally, the university offers state retirement options, including tax-deferred annuities and Roth 403(b) plans. Other benefits include flexible work arrangement plans, sick leave pool program, paid time off, paid community engagement volunteer service day, and employee educational scholarship program.

For more information on the benefits and perks offered by Florida Atlantic University, please visit https://www.fau.edu/hr/benefits/index.php.

Location and Work Schedule

The Associate Director of Business Operations will be based in Boca Raton, Florida, and will work Monday through Friday, 8am to 5pm, with some nights and weekends required.

Application Instructions

To apply for this position, please submit your resume, cover letter, and official sealed transcripts to the Human Resources department. Final candidates will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. Selected candidates must successfully complete and pass all employment screenings prior to the start of employment.

  • Associate Director of Business Operations

    6 days ago

    Boca Raton, Florida, United States InsideHigherEd Full time

    Job Title: Associate Director, Business OperationsFlorida Atlantic University is seeking an experienced Associate Director of Business Operations to join its team. The successful candidate will be responsible for overseeing all budget development, purchasing, and accounts payable activities, as well as human resources recruitment for full-time staff within...

  • Associate Director Risk and Business Continuity Specialist

    2 weeks ago

    Boca Raton, Florida, United States BioSpace, Inc. Full time

    Job SummaryWe are seeking an experienced Associate Director to lead our Risk and Business Continuity efforts. The successful candidate will be responsible for planning and implementing process improvement initiatives, establishing policies and standards, and managing processes to drive operational excellence.ResponsibilitiesDevelop and implement process...

  • Director of Operations

    3 weeks ago

    Boca Raton, Florida, United States Huntington Learning Center of Boca Raton Full time

    About the RoleWe are seeking a highly motivated and experienced professional to join our team as an Assistant Director at Huntington Learning Center of Boca Raton. As a key member of our leadership team, you will play a critical role in driving the success of our center and delivering exceptional results for our students.Key ResponsibilitiesManage the...

  • Director of Operations

    4 weeks ago

    Boca Raton, Florida, United States Huntington Learning Center of Boca Raton Full time

    About the RoleWe are seeking a highly motivated and experienced professional to join our team as an Assistant Director at the Huntington Learning Center of Boca Raton. As a key member of our management team, you will be responsible for overseeing the daily operations of our center, ensuring the highest level of service to our students and families, and...

  • Business Intelligence Director

    3 weeks ago

    Boca Raton, Florida, United States Shoes For Crews Full time

    About the RoleWe are seeking a highly skilled and experienced Business Intelligence Director to join our team at Shoes For Crews. As a key member of our leadership team, you will be responsible for providing strategic planning, leadership, and support to drive business growth and improvement.Key ResponsibilitiesLead research and analysis to support Marketing...

  • Operations Director

    2 weeks ago

    Boca Raton, Florida, United States Carmela Coffee Company LLC Full time

    Job Title: Director of OperationsCarmela Coffee Company LLC is seeking a highly skilled and experienced Director of Operations to oversee the management of our franchise network. As a key member of our leadership team, you will be responsible for ensuring the successful operation of our franchise locations, driving financial performance, and maintaining...

  • Regional Business Development Director

    3 weeks ago

    Boca Raton, Florida, United States SR Technics Full time

    Job SummaryWe are seeking a highly experienced and skilled Regional Business Development Director to join our team at SR Technics. As a key member of our leadership team, you will be responsible for driving business growth and development in your region, leading a team of business development directors, and developing and executing strategies to achieve our...

  • Business Development Director

    1 day ago

    Boca Raton, Florida, United States Cinch Home Services, Inc. Full time

    Job Title: Business Development DirectorWe are seeking a highly skilled Business Development Director to join our team at Cinch Home Services, Inc. The ideal candidate will have a proven track record of success in sales and business development, with a strong focus on affinity marketing programs.Key Responsibilities:Refine our go-to-market approach and...

  • Regional Business Development Director

    3 weeks ago

    Boca Raton, Florida, United States SR Technics Full time

    Job SummaryWe are seeking a highly experienced and skilled Regional Business Development Director to join our team at SR Technics. As a key member of our leadership team, you will be responsible for driving business growth and development in your region, leading a team of business development directors, and developing and executing strategies to achieve our...

  • Business Development Director

    2 weeks ago

    Boca Raton, Florida, United States Cinch Home Services, Inc. Full time

    Job Title: Business Development DirectorWe are seeking a highly skilled Business Development Director to join our team at Cinch Home Services, Inc. This is a unique opportunity to leverage your expertise in sales and business development to drive growth and success in the insurance industry.Key Responsibilities:Refine our go-to-market approach and provide...

  • Regional Director

    1 week ago

    Boca Raton, Florida, United States Affinity Management Services LLC Full time

    Job Title: Regional DirectorAt Affinity Management Services LLC, we are seeking a highly skilled and experienced Regional Director to join our team. As a Regional Director, you will play a pivotal role in cultivating positive relationships with the association's board of directors, providing comprehensive assistance to unit owners, and overseeing vendor...

  • Regional Director

    2 weeks ago

    Boca Raton, Florida, United States Affinity Management Services LLC Full time

    Job Title: Regional DirectorAt Affinity Management Services LLC, we are seeking a highly skilled and experienced Regional Director to join our team. As a Regional Director, you will play a pivotal role in cultivating positive relationships with the association's board of directors, providing comprehensive assistance to unit owners, and overseeing vendor...

  • Director of Leasing Sales Operations

    2 weeks ago

    Boca Raton, Florida, United States Phoenix Tower International Full time

    Job DescriptionPhoenix Tower International is seeking a highly skilled Director of Leasing Sales Operations to lead our team in driving customer colocation on all PTI Real Estate assets. As a key member of our organization, you will be responsible for developing and implementing strategies to improve customer experience and outcomes.Key Responsibilities:Lead...

  • Director of Regional Operations

    1 month ago

    Boca Raton, Florida, United States Florida ENT Associates Full time

    Regional Operations DirectorOverview: The Regional Operations Director plays a crucial role in the organization, reporting directly to the Vice President of Operations. This position is tasked with ensuring the effective management of a designated region within the healthcare market, overseeing a network of ENT specialists and various facilities. The role...

  • Executive Director of Plasma Business Strategy

    3 weeks ago

    Boca Raton, Florida, United States CSL Plasma Full time

    Job SummaryWe are seeking an experienced Executive Director of Plasma Business Strategy to lead our global plasma planning efforts. This role will be responsible for providing strategic direction and leadership to ensure the successful implementation of our plasma supply chain operations.Key ResponsibilitiesStrategic Planning: Develop and implement strategic...

  • Director of Regional Operations

    1 month ago

    Boca Raton, Florida, United States Florida ENT Associates Full time

    Regional Operations DirectorOverview: The Regional Operations Director is accountable to the Vice President of Operations and is tasked with ensuring the effective management of a designated region within a specific market, supervising numerous ENT specialists and facilities. This position entails providing strategic leadership, guidance, and coordination of...

  • Senior Regional Business Development Director

    2 weeks ago

    Boca Raton, Florida, United States SR Technics Full time

    Job Title: Senior Regional Business Development DirectorSR Technics is seeking a highly experienced Senior Regional Business Development Director to lead our regional business development team and drive growth in the aerospace MRO business.Key Responsibilities:Develop and execute regional business development strategies to achieve annual targetsLead and...

  • Director of Leasing Sales Operations

    1 week ago

    Boca Raton, Florida, United States Phoenix Tower International Full time

    Job DescriptionPhoenix Tower International is seeking a highly skilled and experienced Director of Leasing Sales Operations to lead our team in driving customer colocation on all PTI Real Estate assets. The successful candidate will be responsible for developing and implementing strategies to improve customer experience and outcomes, while maintaining our...

  • Regional Director

    4 weeks ago

    Boca Raton, Florida, United States Affinity Management Full time

    Job SummaryA challenging opportunity has arisen for a highly skilled and experienced Regional Director to join our team at Affinity Management Services. As a key member of our leadership team, you will be responsible for overseeing the management of community associations, providing strategic guidance, and ensuring the delivery of exceptional services to our...

  • Business Development Director

    3 weeks ago

    Boca Raton, Florida, United States Cinch Home Services, Inc. Full time

    About the RoleWe are seeking a highly skilled Business Development Director to join our team at Cinch Home Services, Inc. This is a unique opportunity to drive growth and success in the insurance industry.Key ResponsibilitiesRefine our go-to-market approach and provide insights on our offeringsIdentify, initiate, and develop new business through active...