Supplier Relations Specialist

2 weeks ago

Petersburg, United States Civica Rx Full time
About Civica:

Civica is a 501(c)(4) social welfare organization founded to address the critical shortages of generic injectable medications that hospitals across the United States face. Established by a coalition of health systems and philanthropic organizations, Civica aims to mitigate the impact of these shortages on patient care and reduce the exorbitant prices associated with essential medications.

Currently, Civica collaborates with over 55 health systems, representing more than 1,500 hospitals and a significant portion of U.S. hospital beds. The organization has also provided essential medicines to various government entities, including the U.S. Department of Veteran's Affairs and the U.S. Department of Defense.

In addition to its hospital-focused initiatives, Civica has expanded its mission to lower medication costs at retail pharmacies through its sister organization, CivicaScript. This initiative aims to address high-cost generic drugs where market dynamics have failed to control prices. Recently, Civica has announced plans to produce affordable biosimilar insulin, ensuring that those in need have access to this vital medication without financial burden.

Job Description:

The Procurement Technical Specialist will play a crucial role in providing technical assistance to Civica, ensuring that supplier-related challenges are addressed promptly. This position is responsible for overseeing supplier-driven material modifications, managing technical documentation requests, and serving as the primary liaison between Civica's R&D and Quality teams and external suppliers. Regular interaction with Manufacturing, Engineering, R&D, Regulatory, and Quality representatives is expected.

Key Responsibilities:
  • Manage technical inquiries from R&D, Quality, and Manufacturing involving various suppliers, including documentation and material samples.
  • Track and oversee requests with suppliers to facilitate Materials Qualification processes.
  • Collaborate with internal stakeholders to communicate supplier changes and assess their impact on Civica.
  • Identify, implement, and monitor Key Performance Indicators with suppliers to ensure timely responses.
  • Maintain oversight of open requests with suppliers to track response times effectively.
  • Generate Change Controls to document supplier changes within Civica's Change Control system.
  • Assist with item setups and master data documentation in DEACOM.
  • Provide logistics with necessary technical documentation and End User Letters to support Customs and FDA clearance.
  • Coordinate investigations with suppliers to support Quality, Manufacturing, and R&D teams.
  • Oversee the SCAR process and manage Corrective Actions/Preventative Actions with suppliers.
  • Address issues related to raw material receipt and provide necessary support.
  • Assist in the selection process of qualified suppliers.
  • Perform additional duties as assigned.
Qualifications:
  • A four-year degree from an accredited institution in business, engineering, supply chain, or a related field.
  • 3-5 years of experience in manufacturing, procurement, quality, or supply chain within a pharmaceutical or manufacturing environment is preferred.
  • Experience with ERP systems and MRP is advantageous.
  • Excellent oral and written communication skills, along with strong problem-solving, analytical, and multitasking abilities.
  • Ability to work collaboratively in a team-oriented environment while fostering positive relationships across all management levels and departments.
  • Detail-oriented, self-motivated, and capable of making decisive actions towards achieving goals, with a strategic mindset for solutions.

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