Administrative Assistant

3 weeks ago


Columbus, Mississippi, United States Airbus Full time

Airbus Helicopters is seeking an experienced Administrative Assistant to join their team on a temporary basis. The successful candidate will provide administrative support to the VPs Quality and Civil Programs and their departments, ensuring the smooth operation of day-to-day correspondence, travel, scheduling, and activities.

Key Responsibilities:
  • Perform various administrative tasks, including data entry, document preparation, and filing.
  • Coordinate travel arrangements, prepare expense reports, and reconcile credit card statements.
  • Assist in budget management, coding invoices for payment, and creating purchase requests.
  • Coordinate meeting rooms, call-in numbers, and distribute necessary materials.
  • Compile data, prepare reports, and maintain accurate records.
  • Research and code invoices in SAP, submit Gifts & Hospitality applications, and order meals for deliveries.
  • Create presentations, handle internal and inter-departmental coordination, and perform research as needed.
Requirements:
  • High School degree or equivalent required; some college education preferred.
  • Three or more years of administrative or customer service experience.
  • Proficiency in MS Office (Outlook, Excel, PowerPoint, Word) and G-Suite.
  • Able to communicate effectively in verbal and written form in English.
  • Authorized to work in the US.
Preferred Skills:
  • Proficiency in Concur, SharePoint, and SAP.
Travel Requirements:
  • 10% Domestic and International travel required.

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