Administrative Assistant
2 weeks ago
On May 1st, 1989, Rich Ackley and a team of talented people pooled their combined 100 years of experience and founded Dalmatian Fire, Inc. in Indianapolis, Indiana. On the same day, Rich also opened a branch office in Cincinnati, Ohio.
The second week of Dalmatian’s operations, the company sold an $8,900 tenant finish sprinkler job in Cincinnati. Now, over 27 years later, we have produced in excess of $515 million in fire sprinkler revenue.
In 1995, we opened our third branch office in Columbus, Ohio, and in 2005, we opened our fourth branch office in Louisville, Kentucky.
We joined Shambaugh & Son, L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc. and together we perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.
We recognize people as our most important resource and it is our mission to produce the industry’s highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
Job Summary
Shambaugh & Son, L.P. is seeking a Fire Protection Service Administrative Assistant. In this position, you will be responsible for performing a wide variety of customer service and administrative duties required to prepare fire protection inspections, confirm and manage customer information, closeout of service and inspection job, prepare billing information, support sales, office and field personnel.
Essential Duties and Responsibilities
- Assist project managers with billings and other administrative tasks throughout various projects
- Utilize accounting system for administrative support tasks
- Follow the company-endorsed business process and best practices and make recommendations on system/process improvements
- Assist with processing payroll – approve timesheets and send to payroll
- Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements, work orders, inspection reports, as well as internal agreements and customer documentation
- Always maintain confidentiality of customer and employer information
- Perform other duties as directed
- 5+ years with administrative, payroll, billing and coordinator type roles
- Accelerated in computer and Microsoft Office and Windows skills
- Experience with AS400/Trueline accounting system a plus
- Must be able to retain training in an organized fashion to be successful
- Good understanding of Excel spreadsheets and Creating of Tables
- Dispatching or scheduling experience with Technicians, Project Managers, etc. a plus
- Proven experience in multi-tasking and doing several difficult tasks
- Must be organized, self-motivated, and a strong work ethic
- Professionalism in email and over the phone
- Work hours minimum of 7:30am – 4:30pm
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
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