Administrative Assistant/Coordinator
2 weeks ago
Administrative Assistant/Coordinator
We are seeking a highly organized, proactive, and adaptable Executive Assistant to support members of our Executive Leadership Team (ELT). The ideal candidate will possess exceptional multitasking skills, maintain strict confidentiality, and have a proven ability to manage a high volume of administrative tasks with precision and professionalism. This role will serve as a key partner to the executives by helping streamline their day-to-day operations and providing seamless administrative support.
Key Responsibilities:
Calendar & Travel Management
- Coordinate complex schedules, manage calendars, and organize meetings, appointments, and events for senior executives.
- Plan and book domestic and international travel, including accommodations, itineraries, and logistics.
- Prepare and distribute agendas, presentations, reports, and other documents for meetings. Take meeting minutes, track action items, and ensure timely follow-ups.
- Ensure department meetings are coordinated, assist with agendas and task administration
- Facilitate quarterly goal coordination with departments
- Ensure performance assessments are completed & documented by managers
- Prepare companywide presentation for quarterly meetings
- Prepare presentations for Board meetings and ad-hoc meetings
- Assist in organizing team events, offsites, and company-wide gatherings as required.
- Plan and coordinate annual holiday events
- Chair of the fun committee, manage membership of the committee, meetings, budget and activities
- Plan employee events and office gatherings as needed
- Assist with special projects and initiatives, ensuring deadlines are met and deliverables are completed accurately.
- Bachelor's degree or equivalent work experience preferred.
- 5+ years of experience as an Executive Assistant supporting C-suite executives or senior leadership.
- Exceptional organizational skills, with the ability to manage multiple priorities and work under pressure.
- Strong attention to detail, accuracy, and ability to meet deadlines.
- Excellent written and verbal communication skills.
- High level of discretion and confidentiality in handling sensitive information.
- Proficiency with office software, including Microsoft Office Suite including Teams, Planner, Word, Excel, PowerPoint, Outlook.
- Ability to work independently as well as collaboratively in a fast-paced environment.
- Strong interpersonal skills with the ability to build relationships at all levels.
- Experience in managing travel arrangements and complex calendars.
- Ability to anticipate needs and act proactively.
- Experience working in a fast-paced, dynamic industry.
-
Administrative Coordinator
3 weeks ago
Columbus, Ohio, United States Hilscher Clarke Electric Full timeJob Summary: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Hilscher-Clarke Electric. As an Administrative Coordinator, you will provide administrative support to our project managers, foremen, and site safety coordinators. Your primary responsibilities will include maintaining project tracking files,...
-
Administrative Assistant
2 months ago
Columbus, United States Creative Financial Staffing Full timeJob Title: Administrative Assistant About Us: Join the team today! We are currently seeking a highly organized and detail-oriented Administrative Assistant to contribute to the efficiency and success of our operations. Job Description: As an Administrative Assistant, you will play a crucial role in supporting daily office operations and ensuring a smooth...
-
Administrative Assistant
2 weeks ago
Columbus, United States Colliers International Full timeMake your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our...
-
Administrative Assistant
1 month ago
Columbus, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for part-time Youth Advisory Coordinator/Administrative Assistant in Columbus, Ohio. This role is primarily responsible for coordinating and managing activities related to the Youth Advisory Council and its grantmaking process. It also involves general administrative...
-
HR Administrative Coordinator
4 weeks ago
Columbus, Ohio, United States Sales Partners Full timeHR Administrative AssistantWe are seeking a highly organized and detail-oriented HR Administrative Assistant to support our Human Resources team. In this role, you will be responsible for assisting with various administrative tasks to help streamline our HR processes and enhance employee experience.Key Responsibilities:Assist with recruitment processes,...
-
Administrative Assistant
4 weeks ago
Columbus, Ohio, United States Gfs Chemicals Inc Full timeJob SummaryGFS Chemicals Inc is seeking an experienced Administrative Assistant to join our team. As a key member of our support staff, you will be responsible for providing administrative support to our growing organization.Key Responsibilities:Manage and maintain digital records and files, ensuring accurate and up-to-date information.Provide exceptional...
-
Administrative Assistant
1 month ago
Columbus, United States Sales Partners Full timeWe are dedicated to fostering a collaborative and supportive work environment and we are currently seeking an experienced Administrative Assistant to help streamline our operations and support our team. Key Responsibilities: Provide administrative support to ensure efficient operation of the office.Manage phone calls emails and correspondence responding to...
-
Administrative Assistant
4 weeks ago
Columbus, United States Sales Partners Full timeWe are dedicated to fostering a collaborative and supportive work environment and we are currently seeking an experienced Administrative Assistant to help streamline our operations and support our team. Key Responsibilities: Provide administrative support to ensure efficient operation of the office.Manage phone calls emails and correspondence responding to...
-
Administrative Assistant
4 weeks ago
Columbus, Ohio, United States Vectrus Full timeJob SummaryVectrus is seeking a skilled Administrative Assistant to support our global operations. As a key member of our team, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide administrative support to staff membersManage and maintain accurate...
-
Recreation Administrative Coordinator
4 weeks ago
Columbus, Ohio, United States City of Columbus Full timeJob SummaryUnder administrative direction, the Recreation Administrative Coordinator is responsible for the overall direction and coordination of major recreational programs and activities for a section of the Recreation and Parks Department.Key ResponsibilitiesCoordinates and oversees staff and program activities of a departmental section such as...
-
Administrative Assistant
1 week ago
Columbus, United States STRS Ohio Full timeSTRS Ohio, STRSThe State Teachers Retirement System of Ohio (STRS Ohio) is seeking an Administrative Assistant 2, Investments Management.Established in 1920 and serving Ohio‘s educators, STRS Ohio is one of the nation‘s largest retirement systems, serving over 500,000 active, inactive, and retired public-school teachers, and university faculty members,...
-
Administrative Coordinator
4 weeks ago
Columbus, Ohio, United States Bath Tune-Up Full timeJob Summary:The Office Manager will be the backbone of our day-to-day operations, handling administrative tasks, bookkeeping, and scheduling while ensuring smooth team communication. This role requires a detail-oriented individual who thrives in a fast-paced environment and excels at multitasking.Key Responsibilities:Phone Skills: Manage inbound and outbound...
-
Sr. Administrative Assistant
4 weeks ago
Columbus, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking a Sr. Administrative Assistant to join our team in the Non-Profit industry, based in COLUMBUS, Ohio. This role offers a contract to hire employment opportunity and involves supporting various teams and projects, coordinating meetings, and managing communication channels. Responsibilities:• Assist with the...
-
Senior Administrative Assistant
3 weeks ago
Columbus, Ohio, United States Cenovus Energy, Inc. Full timeAbout this Opportunity:Cenovus Energy, Inc. is seeking a highly skilled Senior Administrative Assistant to join their team. As a key member of the US Downstream Manufacturing Department, this individual will provide exceptional support to the SVP, US Refining, and their leadership team.The successful candidate will be responsible for coordinating...
-
HR Coordinator
3 weeks ago
Columbus, Ohio, United States Virtual Full timeJob SummaryVirtual is seeking a highly organized and detail-oriented HR Coordinator - Benefits Administration to join our team. As an HR Coordinator - Benefits Administration, you will be responsible for generating eligibility spreadsheets and assisting with monthly benefits enrollment processes. You will also prepare and distribute employee benefit...
-
Administrative Coordinator for Forensic Audit
3 weeks ago
Columbus, Ohio, United States Ohio Department of Developmental Disabilities Full timeJob SummaryThe Ohio Department of Developmental Disabilities seeks a skilled Administrative Coordinator to support the Forensic Audit team. As a key member of the team, you will provide administrative support, maintain accurate records, and ensure compliance with regulatory requirements.Key ResponsibilitiesProvide administrative support to the Forensic Audit...
-
Administrative Coordinator
4 weeks ago
Columbus, Ohio, United States Creative Financial Staffing Full timeAbout the Role:We are seeking an experienced Administrative Assistant to join our team at Creative Financial Staffing. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including handling new hire onboarding, processing purchase requisitions, and managing schedules.Key Responsibilities:Handle new hire...
-
Administrative Assistant
4 days ago
Columbus, United States Civil & Environmental Consultants, Inc. Full timeAdministrative Assistant/ManagerJob LocationsUS-OH-ColumbusCategoryAdministrativeTypeFull-TimeOverviewAs an Administrative Assistant/Manager for Civil & Environmental Consultants, Inc. (CEC), you will play an important role in the business operations by ensuring that support activities are carried out efficiently and accurately, working collaboratively with...
-
Administrative Assistant
1 week ago
Columbus, United States Civil & Environmental Consultants, Inc. Full timeAdministrative Assistant/ManagerJob LocationsUS-OH-ColumbusCategoryAdministrativeTypeFull-TimeOverviewAs an Administrative Assistant/Manager for Civil & Environmental Consultants, Inc. (CEC), you will play an important role in the business operations by ensuring that support activities are carried out efficiently and accurately, working collaboratively with...
-
HR Administrative Assistant
1 month ago
Columbus, United States Sales Partners Full timeWe are looking for a talented and detailoriented HR Administrative Assistant to join our Human Resources team. In this role you will support the HR departments daily operations assisting with various administrative tasks to help streamline our HR processes and enhance employee experience. Your contributions will ensure that our HR functions run smoothly and...