Administrative Assistant

2 weeks ago


New York, New York, United States Beacon Hill Inc Full time
Temporary Administrative Receptionist

We are seeking a highly organized and detail-oriented Temporary Administrative Receptionist to join our team at Beacon Hill Inc. in Midtown Manhattan.

Responsibilities:
  • Manage the main phone line and screen calls to ensure prompt and professional communication with clients and visitors.
  • Coordinate the corporate calendar and schedule meetings, ensuring seamless execution and timely follow-up.
  • Clear guests with building security and receive and direct visitors to the appropriate conference rooms.
  • Make travel arrangements, including booking cars and hotels, as needed.
  • Assist the Office Manager with daily office operations, including managing office supplies and maintaining a well-stocked pantry.
  • Coordinate desk reservations for visiting employees and ensure a smooth transition of tasks.
  • Sign for and distribute mail, print stamps, and manage the postage account.
  • Send weekly interoffice packages to headquarters in New Jersey.
  • Operate a variety of office equipment, including copiers, printers, and binding machines.
  • Maintain order at printer stations, discarding cover sheets and distributing print jobs.
  • Coordinate building services and take inventory of office supplies, ordering as needed.
  • Print daily conference room calendar schedules and communicate updates verbally.
  • Work collaboratively with the inventory team to keep supplies stocked.
  • Manage the pantry and meeting setup in the Housekeeper's absence.
  • Perform miscellaneous job-related duties as assigned.
Qualifications:
  • 3+ years of administrative experience at a financial services firm.
  • Experience answering phones and greeting visitors.
  • Proven ability to manage a corporate calendar.

We offer a competitive hourly rate of up to $35 per hour. If you are a highly organized and detail-oriented individual with excellent communication skills, we encourage you to apply for this exciting opportunity.



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