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Purchasing and Contracts Coordinator

2 months ago

Bronx, New York, United States City of New York Full time
Job Summary

The City of New York is seeking a highly skilled Procurement Analyst to join our team in the Administration division. As a key member of our procurement team, you will be responsible for managing the procurement process, ensuring compliance with city regulations, and providing exceptional customer service to our stakeholders.

Key Responsibilities
  • Prepare and process procurement documents, including purchase requisitions, memos, and personal expense reimbursement.
  • Process payments for all accounts payable and update trust and agency accounts.
  • Utilize FMS reports to monitor payments and spending.
  • Prepare bid and pre-solicitation review documents, obtain market and vendor data, and participate in the review, tabulation, and analysis of bids.
  • Track and report the status of all pending contracts to the supervisor on a routine basis.
  • Establish and maintain contracting cycles, ensuring no gap in contracted services.
  • Maintain and augment the database of division-registered contracts.
  • Monitor and ensure divisional compliance with the contracting process.
Requirements
  • A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction, or construction-related services.
  • Or an associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory full-time professional experience in procurement.
  • Or a four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience in procurement.
  • Or a combination of education and/or experience equivalent to the above.
Preferred Skills
  • Experience using FMS, APT, Vendex, SBS MWBE database, Passport, DMSS, PIP, and DCAS requirement contract.
  • Experience with the NYC Contracting Process.
  • Experience implementing Comptroller's Directives and PPB rules.
  • Experience with State and/or Federal Grant funding.
  • Excellent written, oral, and interpersonal communication skills.
  • Organized and detailed-oriented.
  • Advanced Excel skills.
Additional Information

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.