Property Management Coordinator
19 hours ago
We are seeking a highly organized and detail-oriented Property Management Coordinator to join our team at Simone Development Companies. As a key member of our property management team, you will assist the Property Manager with day-to-day activities, ensuring the smooth operation of our properties.
Key Responsibilities- Assist the Property Manager with scheduling vendor meetings, monitoring renewal dates for service contracts, and preparing service contracts.
- Update monthly R&M budgets, process Tenant Move-Out Notices, and ensure 3 bids are received for any work over $10,000.
- Prepare contracts or Purchase Orders for repair and maintenance work exceeding $5,000, and process invoices through Payscan.
- Ensure utility accounts are switched over to owner's name at least 5 days prior to tenant vacating, and complete special tasks as needed.
- Assist with tenant inquiries, coordinate with the Property Manager on issues, and dispatch vendors as needed.
- Monitor billable tracking for maintenance requests, and ensure signed forms are received and billed back accordingly.
- Review new tenant insurance certificates, and work with the Compliance Coordinator to contact tenants and/or the insurance agent when necessary.
- Identify past due tenants, distribute information to key staff, and complete Tenant Credit Adjustment forms.
- Complete Incident Reports, maintain the Landlord/Tenant Issues and Disputes Log, and provide outside counsel with necessary information for legal actions.
- High school diploma or equivalent required; associate's or bachelor's degree in a related field preferred.
- Excellent organizational and communication skills, with the ability to work independently and as part of a team.
- Proficiency in Microsoft Office, with experience in property management software a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Simone Development Companies offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about property management, we encourage you to apply for this exciting opportunity.
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