Office Manager
3 weeks ago
Job Summary
The Office Manager position at Contra Costa Electric, Inc. is responsible for overseeing and supporting all administrative duties in the office, ensuring a smooth operation. This role reports directly to the Vice President & Division Manager, located in Bakersfield, CA.
Key Responsibilities
- Perform receptionist duties, including greeting visitors and answering phone calls.
- Implement office policies and procedures.
- Provide administrative support, including scheduling meetings, maintaining calendars, and creating reports.
- Manage employee timecards and payroll.
- Process expense reports and make check requests.
- Support the payroll department in ensuring prompt payment to employees.
- Work with the Project Manager to submit contract progress, milestone billings, and T&M billings.
- Input Chevron billing into SMART and various customer billings into Textura.
- Make accounts receivable calls and support revenue collections.
- Assist with accounts payable issues and reconcile vendor statements.
- Process rental invoices and manage office petty cash and field checks.
- Identify opportunities for process and office management improvements and implement new systems.
Requirements
- Strong teamwork mentality and ability to work in a collaborative environment.
- Strong organizational, record-keeping, and follow-up skills.
- Self-motivated with aptitude for attention to detail and ability to prioritize workflow.
- Ability to manage multiple tasks and meet deadlines on a daily basis.
- Customer-focused mindset with ability to meet customers' expectations and requirements.
- Business communication savvy with excellent oral and written communication skills.
Preferred Qualifications
- 3-5 years of Office Management experience.
- High school diploma or GED required. Bachelor's Degree or currently pursuing preferred.
- Working knowledge of the construction industry, operations management, and safety practices a plus.
- Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
Language Skills
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors, and suppliers, and other contractor organizations.
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