Administrative Assistant I

5 days ago

Bakersfield, California, United States California Correctional Health Care Services Full time
Job Title: Administrative Assistant I

Under the direction of the Chief Executive Officer (CEO), the Administrative Assistant I performs a variety of administrative tasks and special projects to assist the CEO in carrying out his/her duties and responsibilities. The incumbent assists the CEO in analyzing and evaluating the use of resources, including personnel and budgets, and makes recommendations. The Administrative Assistant I reviews and analyzes proposed policy, procedures, and program changes, prepares reports, interprets Department and institution policies to operating programs, and makes recommendations. The incumbent may supervise, review, and approve work assignments of office staff. The Administrative Assistant I supports the overall mission and immediate goals of the institution and performs duties as necessary to provide for better delivery of program services.

Minimum Qualifications:
  • Either I: Twelve months of work experience in the California state service performing staff work in a class with a level of responsibility equivalent to that of Junior Staff Analyst, Range B, or Staff Services Analyst, Range B.
  • Or II: Eighteen months of experience in the California state service performing the duties of an Executive Secretary I.
  • Or III: Experience: Two years of progressively responsible experience in one or a combination of the following: 1. Relieving an administrator of assigned administrative detail and preparing reports and/or recommendations for administrative action. (Experience in California state service must be at a level of responsibility equivalent to that of Office Services Supervisor I.); or 2. Professional or technical experience in a field usually requiring an education of collegiate grade and involving duties and responsibilities which develop a working knowledge of the field of management, at least one year of which shall have been in a higher than trainee capacity. (Possession of a Master's Degree in Public, Personnel, or Business Administration or related field may be substituted for one year of the required experience. Possession of a Master's Degree in Hospital Administration with a one-year internship in a hospital or its equivalent may be substituted for the required experience.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for four years of the required education on a year-for-year basis. Any work experience gained in State service may be used to meet this education requirement on a year-for-year basis.)
Working Conditions:

Travel may be required.

Special Requirements:

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

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