Administrative Support Specialist

5 days ago

Bakersfield, California, United States Kern Community College District Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our Student Success Programs and Innovation team at Kern Community College District. The successful candidate will provide administrative support and assistance to the program, perform special projects, and participate in budget preparation and administration.

Key Responsibilities
  • Provide administrative support and assistance to the program, including evaluating office activities and recommending improvements.
  • Participate in budget preparation and administration, including preparing cost estimates and submitting justifications for budget items.
  • Respond to budget inquiries from staff, type and process requisitions and purchase orders, and prepare budget summaries.
  • Maintain a calendar of program or office activities, meetings, and events, and coordinate activities with other departments, offices, students, the public, and outside agencies.
  • Organize and maintain complex and confidential filing systems, operate a variety of office equipment, and input and retrieve data and text.
  • Independently compose and edit correspondence related to assigned activities, maintain a variety of manuals, codes, handbooks, and directories, and prepare or direct the preparation of a variety of annual, quarterly, or administrative reports.
  • Research, compile, analyze, and summarize data for special projects, programs, and comprehensive reports, and develop and coordinate or perform the implementation of special projects and programs.
  • Coordinate and participate in a variety of meetings and conferences within assigned area, take and transcribe minutes, disseminate information, coordinate projects, and implement procedural changes.
  • Process personnel actions for new hires, participate in the recruitment of faculty, evaluate compliance with faculty services areas, and verify equivalencies.
  • Maintain levels of office supplies, order supplies as necessary, receive, verify, and distribute supply deliveries.
Requirements
  • Any combination equivalent to: Associate degree and four years of increasingly responsible secretarial experience.
  • Knowledge of modern office practices, procedures, and equipment, principles and procedures of financial record-keeping, bookkeeping, and audit procedures, basic principles and practices of fiscal, statistical, and administrative research and report preparation, policies and objectives of assigned program and activities, budgeting practices regarding monitoring and control, operation of computer equipment and specified software, correct English usage, grammar, spelling, punctuation, and vocabulary, interpersonal skills using tact, patience, and courtesy, oral and written communication skills, record-keeping techniques, public relations techniques.
  • Ability to read, interpret, apply, and explain rules, regulations, policies, and procedures, maintain current knowledge of program rules, regulations, requirements, and restrictions, research, compile, analyze, interpret, and prepare a variety of fiscal, statistical, and administrative reports, participate in budget preparation and administration, compose correspondence and written materials independently, answer telephones and greet the public courteously, maintain records and files, communicate effectively both orally and in writing, establish and maintain cooperative and effective working relationships with others, operate a computer and specified software, complete work with many interruptions, work independently with little direction, plan and organize work, work confidentially with discretion.

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