Administrative Support Specialist

3 hours ago


Maryland Heights, Missouri, United States Waste Connections Full time

Waste Connections is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Maryland Heights, MO.

Key Responsibilities:

Accounts Payable Management:

  • Receive, review, and verify invoices for accuracy, completeness, and proper authorization.
  • Code and enter invoices into the accounting system, ensuring proper account allocation.
  • Work closely with the team to ensure accurate and timely processing of purchase orders and invoices.
  • Reconcile vendor statements and resolve any discrepancies or issues.

Administrative Support:

  • Perform general administrative duties, such as answering phone calls, responding to emails, and maintaining office supplies.
  • Provide administrative support to management and other staff members as needed.
  • Assist in the preparation of presentations, reports, and other documents.
  • Maintain filing systems, both physical and electronic, to ensure efficient document management.
  • Coordinate maintenance and repairs of office equipment and facilities.
  • Assist in the recruitment and onboarding process for new employees, including coordinating interviews and orientations.
  • Serve as a point of contact for internal and external stakeholders, including vendors and visitors.
  • Support the coordination and implementation of company events, such as team-building activities and celebrations.

Qualifications and Skills:

  • High school diploma; additional education in finance, accounting, or business administration is a plus.
  • Proven experience in accounts payable, bookkeeping, or administrative support roles.
  • Proficient in using office productivity tools such as Microsoft Office (Word, Excel, PowerPoint) or equivalent.
  • Strong attention to detail and accuracy in data entry and record keeping.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple responsibilities.
  • Strong interpersonal and communication skills, both written and verbal and public speaking skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Problem-solving skills and ability to work independently as well as part of a team.

Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.



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