Administrative Support Specialist

2 weeks ago

Waukesha, Wisconsin, United States Hydro-Thermal Full time
Job Overview

Are you looking to contribute to a dynamic and innovative organization? At Hydro-Thermal Corporation, we pride ourselves on fostering a collaborative environment where our team members are valued and empowered.

Position Summary

The Administrative Support Specialist plays a crucial role in delivering comprehensive administrative assistance to the President/CEO and Chief Financial Officer, while also overseeing the operations of the Business and Innovation Center (BIC). This position is essential for ensuring the smooth functioning of daily office activities.

Key Responsibilities

  • Provide administrative and clerical support to the President/CEO and Chief Financial Officer.
  • Manage general office operations and assist in various functions, ensuring that facilities are well-prepared for all staff and visitors.
  • Organize materials and set up conference rooms for meetings.
  • Maintain calendars, schedule appointments, and arrange travel for the President/CEO and CFO.
  • Coordinate travel logistics for channel partners or customers visiting the BIC.
  • Plan and execute special events related to company meetings and training sessions at the BIC.
  • Monitor and manage office supply inventory, ensuring timely reordering in accordance with procurement guidelines.
  • Oversee the employee snack center at the BIC, ensuring it is stocked and organized.
  • Complete special projects as assigned by management.

Qualifications

To excel in this role, candidates must demonstrate the ability to perform essential duties effectively. The following qualifications are preferred:

  • An Associate Degree or a combination of relevant experience.
  • 1-2 years of experience in administrative support or office management.
  • Proficiency in Microsoft Office applications, particularly Excel and Word.
  • Strong verbal and written communication skills to engage with employees at all levels.

Benefits

In addition to competitive compensation, we offer a comprehensive benefits package designed to enhance your quality of life and provide support during challenging times:

  • Continuing Education and Tuition Reimbursement
  • Paid Vacation, Personal Time Off, and Holidays
  • Health, Dental, and Vision Insurance
  • 401k Plan with Company Match
  • Company-Paid Life and AD&D Insurance

Hydro-Thermal Corporation is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all individuals without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, or veteran status.

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