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Administrative Support Specialist for Healthcare Staffing
2 months ago
We are looking for a dedicated independent contractor to fulfill the role of Administrative Support Specialist within our healthcare staffing organization. This position involves a variety of clerical and administrative tasks that are essential for the operational success of our company.
Key Responsibilities:
- Compose and manage formal correspondence and documentation.
- Organize and coordinate appointments and events efficiently.
- Welcome and assist visitors at our facility.
- Establish and maintain systematic filing procedures.
- Execute various office duties as required, including data entry tasks such as reconciling timecards, generating invoices, and handling billing matters.
- Engage in data entry and maintain communication with staff and healthcare clients.
- Oversee payroll processing and keep current records for staffing and homecare personnel.
- Address any billing inquiries and assist in marketing efforts for staffing and homecare services.
- Manage phone communications, including transfers and screening calls as necessary.
- Direct clients and visitors appropriately.
- Maintain organized filing systems for documentation.
- Extract and summarize information from logs, emails, and meeting notes as needed.
- Respond to administrative inquiries and resolve issues promptly.
- Coordinate travel, meetings, and appointments for management personnel.
- Prepare agendas and schedules for meetings.
- Document and distribute meeting minutes and relevant materials.
- Oversee office supplies and ensure maintenance of office equipment.
- Track expenses and manage petty cash effectively.
- Perform additional duties as assigned.
Qualifications:
- Experience in office administration or related fields is preferred.
- Ability to manage multiple tasks and prioritize effectively.
- Exceptional written and verbal communication skills.
- Meticulous attention to detail.
- Strong organizational capabilities.
Working hours are from 8 AM to 4 PM.
About KAREKREST LLCKarekrest Vendor Management Software offers a reliable staffing solution tailored for busy healthcare facilities facing demanding schedules.
