Administrative Coordinator

2 days ago

Berkeley, California, United States The John Stewart Company Full time

Job Summary

The John Stewart Company is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to the Property Manager and assist with the overall operation of the facility.

Key Responsibilities

  • Provide administrative support to the Property Manager, including filing, copying, faxing, scanning, mailings, and answering the phone.
  • Conduct interviews for annual re-certification, complete re-certification related documents, and maintain tracking logs for tenants.
  • Receive and prepare work orders and work order history files.
  • Utilize Boston Post our property management software or relevant waiting list programs.
  • Create and update spreadsheets, fliers, reports, and other documents as requested.
  • Manage schedules, including setting up appointments and reminders.
  • Complete data entry and projects in a timely and accurate manner.

Requirements

  • Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Ability to read, write, and communicate effectively in English.
  • A minimum of 2 years of administrative assistance experience.
  • Professional demeanor with the ability to adapt to last-minute changes.
  • Highly organized with the ability to prioritize to meet deadlines.
  • HUD and/or experience working with seniors.
  • No on-site unit.

Benefits

  • Medical, dental, and vision care; preventative medical care paid at 100%.
  • Vacation leave of up to ten days per year in the first year.
  • Up to 72 hours of sick time per year.
  • Flexible Spending Accounts for Health Care and Dependent Care.
  • Company-paid Life AD&D Long Term Disability.
  • Free, confidential counseling through our Employee Assistance Program.
  • Commuter benefit program.
  • Discounts for AT&T and ClassPass.
  • $50 annual Wellness Reimbursement.
  • Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Equal Opportunity Employer

The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

California Consumer Privacy Act

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

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