Administrative Assistant III for Fine Arts Department

1 week ago


Miami, United States Barry University Full time
Job Summary

The Administrative Assistant III for the Fine Arts Department is a key member of the team, providing administrative support to the Chair, Assistant to the Chair, and Fine Arts faculty. This role involves a wide range of responsibilities, including office management, data entry, and communication with faculty, staff, and students.

Key Responsibilities
  • Provide administrative support to the Fine Arts Department, including responding to phone calls, emails, and requests for information.
  • Manage office supplies, equipment, and facilities, ensuring a smooth and efficient work environment.
  • Assist with data entry, including inputting departmental courses, preparing Dean's and President's lists, and maintaining personnel files.
  • Coordinate events, including scheduling, publicity, and marketing efforts.
  • Maintain complex and confidential files, including student records, personnel files, and departmental documents.
  • Provide support for faculty and staff, including preparing materials, reports, and presentations.
  • Assist with the supervision of work-study students and coordinate their schedules.
  • Perform other administrative tasks as assigned by the Chair or Assistant to the Chair.
Requirements
  • 1-3 years of previous work experience in an administrative role.
  • Advanced knowledge of Microsoft Office, including Word, Excel, and Outlook.
  • Expert written and oral communication skills.
  • Ability to perform advanced clerical and administrative support duties.
  • Bachelor's degree preferred.
Benefits

Barry University offers a comprehensive benefits package to full-time employees, including health, dental, vision, life insurance, retirement, tuition assistance, paid time off, and work-life balance initiatives.

Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.



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