Office Operations Assistant

1 week ago

Portland, Oregon, United States DSC USA LLC Full time
Benefits:
  • 401(k)
  • 401(k) matching
  • Performance-based bonuses
  • Competitive salary
  • Dental coverage
  • Employee discounts
  • Health insurance
  • Opportunities for career growth
  • Paid time off
  • Parental leave
  • Training and development programs
  • Vision coverage
  • Wellness resources
Position Overview:

We invite you to become a part of our vibrant team at DSC USA LLC as an Office Operations Assistant. In this role, you will play a crucial part in creating a welcoming environment for our guests, ensuring that our office remains inviting and well-prepared for visitors. Your responsibilities will encompass light administrative duties and maintaining the overall appearance of our workspace. We seek an individual with outstanding organizational abilities, a sharp eye for detail, and a strong sense of pride in their work environment. If you excel at fostering a friendly and inviting atmosphere and enjoy being part of a dynamic team, we would be thrilled to have you join us.

About DSC USA LLC:

At DSC USA LLC, we are dedicated to providing innovative foam materials to the footwear industry, shaping the future of footwear design for prestigious brands globally. Our commitment lies in engineering advanced foam solutions that enhance consumer experiences and elevate every step.

With a worldwide presence, we proudly collaborate with sales and innovation partners across various regions, ensuring excellence in quality and timely delivery through our partnerships with leading factories.

What distinguishes us is not only our products but also our steadfast dedication to our core values. Integrity, positivity, humble confidence, and an insatiable drive for innovation are the principles that empower us to consistently surpass expectations.

We take great pride in crafting products that not only improve athletic experiences but also set new benchmarks in the industry. If you are passionate about being part of a team that dreams big, innovates tirelessly, and transforms the ordinary into the extraordinary, DSC USA LLC is the place for you. Join us in making a lasting impact on the world of footwear innovation.

Daily Responsibilities:
  • Professionally manage incoming calls and emails, directing them to the appropriate personnel or department with efficiency and courtesy.
  • Maintain a clean and welcoming office atmosphere, ensuring organization and tidiness throughout the day.
  • Oversee and manage office supplies, restocking as necessary to support daily operations.
  • Coordinate with vendors to ensure timely delivery of supplies and services, negotiating contracts when required.
  • Establish and uphold efficient filing systems for easy access to essential documents and information.
  • Assist in scheduling appointments and meetings, managing calendars to enhance productivity.
  • Collaborate with team members to support various administrative tasks and projects as needed.
  • Exhibit strong attention to detail and organizational skills to ensure smooth office operations.
Key Qualifications:
  • Excellent Communication Skills: Ability to communicate clearly and professionally, both verbally and in writing, with clients, visitors, and colleagues.
  • Friendly and Welcoming Demeanor: Warm, approachable, and customer-oriented attitude, creating a positive first impression for visitors and callers.
  • Strong Organizational Skills: Ability to multitask, prioritize tasks, and maintain a well-organized workspace, ensuring efficiency in daily operations.
  • Attention to Detail: Keen eye for detail in managing appointments, messages, and administrative tasks accurately and effectively.
  • Professionalism: Maintaining a polished appearance, demonstrating discretion, and handling confidential information with integrity and professionalism.
  • Adaptability: Flexibility to handle unexpected situations, changing priorities, and diverse responsibilities in a dynamic office environment.
  • Problem-Solving Abilities: Resourceful approach to resolving issues, whether they involve scheduling conflicts, visitor inquiries, or office logistics.
  • Tech Savviness: Comfort with office equipment and software, including telephone systems, computer applications, and scheduling tools, to perform tasks efficiently.
  • Empathy and Patience: Ability to empathize with callers and visitors, remaining patient and composed, even in challenging or high-pressure situations.
  • Team Player: Willingness to collaborate with colleagues, assist with tasks beyond reception duties, and contribute to a positive office culture.
Experience Required:
  • 1-3 years of relevant administrative experience.
  • Proficiency with Gmail and Google Sheets.
  • High school diploma or equivalent.

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