Administrative Coordinator for Upper School Operations

2 weeks ago

Atlanta, Georgia, United States The Mount Vernon School Full time

At The Mount Vernon School, we empower students to discover, explore, learn, design, create, and effect change. Our commitment to Identity, Diversity, Equity, and Action (IDEA) fosters an environment where honest, vulnerable, and courageous conversations challenge biases and assumptions. We aim to design a better world by equipping students with the knowledge, skills, attributes, and relationships they need to be impact-ready.

The Team

The Upper School Administrative Team is dedicated to the daily operations and leadership of the Upper School. With a service-oriented mindset, this team supports faculty and students by ensuring that projects, processes, and tasks are executed with quality and integrity. As ambassadors for the School, they embody its mission and values.

The Role

The Upper School Administrative Coordinator is responsible for coordinating, organizing, and executing the daily operational and administrative functions of the Upper School office. Ideal candidates will be proactive problem-solvers with exceptional organizational abilities, capable of managing multiple tasks and projects simultaneously while anticipating the needs of customers with positivity and professionalism. This position reports directly to the Head of Upper School and acts as a liaison among students, staff, parents, visitors, and the community.

Key Responsibilities

  • Oversee Upper School calendars, schedule appointments, arrange room reservations, and manage logistics for events, exhibitions, and meetings.
  • Coordinate transportation requests and logistics for all expeditions and off-campus activities.
  • Provide administrative support to the Upper School Leadership Team and manage details for the Head of Upper School.
  • Handle staff time-off requests, monitor PTO hours, and arrange substitute coverage for classes and meetings.
  • Order and maintain teacher materials, books, office supplies, and other resources.
  • Prepare, maintain, and update student records and attendance, generating attendance reports as needed.
  • Engage in ongoing professional development and maintain professional memberships.
  • Participate in emergency response teams or committees.
  • Issue certifications of enrollment and work permits to students.
  • Deliver exceptional customer service, warmly welcoming everyone who enters campus and managing communications via phone and email.
Core Competencies
  • Exhibits quality, accuracy, and professionalism in all tasks.
  • Builds relationships and fosters a positive culture through effective communication.
  • Utilizes data to inform decision-making processes.
  • Provides clarity and navigates ambiguity with ease.
  • Demonstrates proficiency in Google Suite and Mac/Apple operating systems.
Requirements
  • A minimum of a Bachelor's degree or equivalent administrative experience, preferably in an educational setting.
  • Excellent interpersonal and communication skills.
  • Strong organizational capabilities.
  • Proven ability to manage multiple projects concurrently.
  • Ability to proactively identify and troubleshoot issues, seeking clarification when necessary.
  • Skilled in prioritizing competing demands and deadlines.
  • Maintains confidentiality of sensitive materials and information.
The faculty and staff of The Mount Vernon School believe that fair and equitable treatment of employees is essential to fulfilling its mission and purpose. The Mount Vernon School is committed to providing equal employment opportunities to all individuals without regard to race, color, age, religion, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

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