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Event Coordination Specialist

2 months ago

Seattle, Washington, United States Mirren Business Development Full time

Event & Operations Coordinator

Mirren Business Development

The Opportunity

Mirren is recognized as a premier provider of training and conferences for marketing communications agencies globally, encompassing sectors such as digital marketing, advertising, public relations, media, and experiential marketing.

We are in search of a highly organized Event & Operations Coordinator who possesses a proactive mindset to join our team. This role is crucial in facilitating the seamless execution of our engaging virtual and in-person conferences and events. The position requires consistent interaction with clients to ensure every detail is meticulously managed, thereby delivering an outstanding experience.

Key Responsibilities

This position provides an excellent opportunity to enhance your project management skills in marketing and operations, alongside planning, organizing, and executing both onsite and virtual events.

You will collaborate closely with our leadership team to optimize all aspects of event management and company operations.

  • Event Production: Assist in event planning, registration management, attendee and speaker coordination, event website maintenance, onsite logistics, and vendor management.
  • Support for Virtual Workshops and Live Training: Manage calendar updates, attendee communications, technical setup, and speaker assistance.
  • Marketing Assistance: Provide support for email and social media marketing, website content updates, database management, and special projects.
  • Operational Support: Engage in office management, human resources assistance, and initiatives to foster team culture.

Required Skills and Qualifications

  • 3 to 5 years of experience in project coordination and administrative support within an office setting.
  • Bachelor's degree in business, marketing, or a related discipline.
  • Familiarity with webinar technology and virtual event platforms.
  • Adept at utilizing new technologies to enhance task management (e.g., project management software).
  • Exceptional organizational skills with the ability to establish clear objectives and priorities.
  • Strong collaborative spirit and capability to support executives in a dynamic environment.
  • Detail-oriented, taking pride in accuracy and thoroughness.
  • Excellent written and verbal communication skills, emphasizing clarity and conciseness.
  • Ability to work effectively both in teams and independently to ensure timely completion of tasks.
  • Proactive approach with a strong work ethic and sense of urgency.
  • Experience in budget management and expense tracking.
  • Proficiency in PowerPoint and Excel; experience with WordPress is a plus.

About Us

Mirren is a dynamic Seattle-based firm dedicated to training teams in marketing communications. We produce industry-leading conferences, virtual workshops, and numerous live training webinars annually.

Our team is at the forefront of innovation, collaboration, and creative problem-solving. We are committed to crafting exceptional event experiences for our attendees and sponsors, which has fostered a loyal client base and a deep sense of pride in our work.

Work Life + Culture

As Mirren continues to grow, we are excited about the opportunities ahead, supported by a team of highly skilled individuals. A sense of confidence and humor is essential in our fast-paced environment.

Our team primarily operates remotely, with occasional office days. We promote a friendly workplace culture, including team gatherings.

We offer a comprehensive benefits package, including generous vacation time, health, vision, and dental coverage, along with additional paid time off each year.

The salary range for this position is competitive and may vary based on relevant knowledge, skills, and experience.