Senior Administrative Technician 3

2 weeks ago

Easton, Pennsylvania, United States County of Northampton Full time
Application Requirements

To be eligible for this role, candidates must submit a fully completed application before the deadline. Applications that are incomplete or lack necessary educational and work experience details will not be considered. It is important to note that attaching a resume does not substitute for completing the application form. All fields regarding education and work experience must be filled out to avoid disqualification.

After the application period closes, all submissions will be evaluated. The information provided will be used to assess whether applicants meet the Minimum Requirements outlined in the Job Description. We encourage candidates to provide a detailed and concise account of their educational background, certifications, licenses, and employment history. Please review the Minimum Requirements carefully and ensure your application reflects your qualifications.

For inquiries related to this posting, please reach out to the Human Resources Analyst.

Equal Employment Opportunities - Northampton County is committed to providing equal employment opportunities (EEO) to all individuals, regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by law.

Job Overview

GENERAL PURPOSE
The Clerical Technician 3 - Corrections is responsible for performing advanced clerical duties, ensuring procedural tasks are executed within the area of specialization. This role involves carrying out complex, multi-step processes that typically require the collection and verification of information, comparison against established standards, and assessment of compliance with requirements.


SUPERVISION RECEIVED
This position reports directly to the Corrections Coordinator or Administrator within the designated department.

SUPERVISION EXERCISED
This role does not involve supervising other employees or functions.

ESSENTIAL DUTIES
1. Responds to incoming calls, assisting callers or directing them to the appropriate department.
2. Addresses general inquiries from other County departments or correctional facilities.
3. Receives and processes incoming correspondence, referring it to the appropriate staff for further action if necessary.
4. Verifies the completeness of incoming correspondence and enters relevant information into the appropriate database.
5. Organizes and maintains filing systems for inmate records and other documentation.
6. Generates daily reports related to departmental functions.
7. Keeps daily logs of activities to ensure proper documentation.
8. Collaborates with other County departments to schedule inmate evaluations and related tasks.
9. Ensures confidentiality of inmates' personal information, including HIPAA protected data.
10. Inputs jail-generated paperwork and inmate evaluation results into the jail management system.
11. Processes inmate payroll for Work Release programs.
12. Prepares financial reports and manages bank deposits as required.
13. Schedules and organizes meetings, conferences, and hearings.
14. Provides assistance to other staff members as needed.
*This position may involve performing a majority of the duties listed, but not all. Minor duties may not be explicitly mentioned but are related to the role.

REQUIRED MINIMUM QUALIFICATIONS
EDUCATION & EXPERIENCE: High School diploma or equivalent; AND
At least two (2) years of general clerical experience in an administrative, professional, governmental, or judicial setting; AND
One (1) year of experience in a correctional environment is preferred.
Must maintain annual certifications in First Aid, CPR, and AED.

BACKGROUND INVESTIGATION: Candidates must pass a criminal history check as a prerequisite for appointment.

URINE DRUG SCREEN: Candidates must pass a urine drug screen as a prerequisite for appointment.

KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of clerical practices in corrections, accounting methods, and proficiency in Microsoft Office and jail management systems. Ability to interpret policies, schedule evaluations, and maintain confidentiality of sensitive information. Strong organizational skills and the ability to work independently and collaboratively.
TOOLS AND EQUIPMENT
Personal computer, telephone, calculator, copy machine, fax machine, scanner, and first aid equipment.

PHYSICAL DEMANDS
This role requires frequent standing, walking, sitting, and communication. The employee may occasionally lift up to thirty-five (35) pounds.

WORK ENVIRONMENT
Employees may be exposed to humid conditions and moderate noise levels while working in proximity to inmates.

FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)
DESIGNATION: CAREER SERVICE
PAY GRADE: RU-15
UNION STATUS: AFSCME RESIDUAL NON-PROFESSIONAL UNIT

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