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Leave Management Specialist

2 months ago

Easton, Pennsylvania, United States County of Northampton Full time
Application Requirements

To be eligible for this role, candidates must submit a fully completed application before the deadline.

Applications that are incomplete or lack necessary education and work experience details will not be considered.

Submitting a resume does not satisfy this requirement and will not prevent the rejection of incomplete applications.

All sections regarding education and work experience must be filled out, regardless of the presence of an attached resume.


After the application period closes, all submissions will be evaluated.

The information provided will be used to assess whether applicants meet the Minimum Requirements outlined in the Job Description.

We encourage all candidates to provide a detailed and concise account of their education, certifications, licenses, and employment history. Please review the Minimum Requirements carefully and demonstrate how you meet these criteria in your application.


Job Description

GENERAL PURPOSE

The Leave Management Specialist is tasked with overseeing various administrative functions related to the leave programs for the County of Northampton, which includes sick leave, FMLA (Family and Medical Leave Act) leave, ADA (Americans with Disabilities Act) accommodation requests, and military leave laws. This role requires excellent verbal and written communication skills to effectively convey information to employees and management.


SUPERVISION RECEIVED

This position reports directly to the Deputy Director of Human Resources.


ESSENTIAL DUTIES OF THE POSITION
  • Manage FMLA leave requests, military leave requests, and ADA accommodation requests.
  • Collaborate with management and employees to ensure FMLA requests are processed in compliance with legal and policy standards.
  • Address ADA-related matters, including reasonable accommodation assessments.
  • Identify employee relations and ADA concerns as they arise and follow up as necessary.
  • Evaluate and determine leave cases based on relevant medical documentation under the guidance of the Director and Deputy Director of Human Resources.
  • Organize and manage all medical documentation while adhering to HIPAA and Employee Privacy regulations.
  • Oversee all administrative aspects of leave, including tracking utilized hours and coordinating with Payroll to ensure accurate employee compensation.
  • Maintain regular communication with employees on leave and facilitate their return to work.
  • Monitor sick leave occurrences and inform supervisors accordingly.
  • Generate and manage reporting metrics and analytics for all leave cases, presenting reports as needed.
  • Administer the Worker's Compensation program and oversee return-to-work initiatives for the County.
  • Assist in the development and implementation of departmental goals, objectives, and systems.

*An employee in this role may perform a majority of the duties listed above, but not necessarily all. Conversely, minor duties not listed may also be part of the job. The duties outlined are intended to illustrate the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or logically assigned.

REQUIRED MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE

Completion of a high school diploma or equivalent; AND

An Associate's Degree in Human Resources or a related field; AND

Two (2) years of full-time, professional experience in the human resources sector.


OR


Completion of a high school diploma or equivalent; AND

Three (3) years of full-time, professional experience in the human resources sector.

Experience in leave administration, FMLA, and/or ADA accommodations is preferred.


CERTIFICATION/LICENSE

Preferred certification from the Human Resource Certification Institute (HRCI) as a Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR), or from the Society of Human Resource Management (SHRM) as a SHRM-Certified Professional (SHRM-CP) or SHRM-Senior Certified Professional (SHRM-SCP).


KNOWLEDGE, SKILLS, AND ABILITIES

Understanding of state and federal laws and regulations, along with County policies governing human resources administration, particularly concerning applicable leave programs.

Comprehensive knowledge of principles, practices, methods, and techniques commonly used in leave administration.

Ability to work collaboratively in a team environment and effectively prioritize tasks.

Capacity to manage multiple projects simultaneously while working under pressure to meet deadlines.

Proficiency in computer software, including word processing and spreadsheet applications, with the ability to maintain confidentiality and handle sensitive information.

Ability to establish and maintain effective working relationships with employees, supervisors, and the public.

Ability to communicate effectively in English, both verbally and in writing.


TOOLS AND EQUIPMENT

Telephone, personal computer (including HRIS, word processing, spreadsheet, and other specialized software), calculator, fax machine, and copier.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee is frequently required to sit, talk, and/or hear. The employee may occasionally walk, use hands to handle objects, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.


WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is typically quiet.


SELECTION GUIDELINES

Formal application, evaluation of education and experience, interviews, reference checks, and job-related tests may be required.

This job description does not constitute an employment agreement between the employer and employee and is subject to change based on the employer's needs and job requirements.


FLSA STATUS:

FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME)


DESIGNATION:

CAREER SERVICE


PAY GRADE:

CS-22


UNION STATUS:

NON-UNION