Executive Assistant

2 weeks ago

Los Angeles, California, United States Legal Aid Foundation of Los Angeles Full time
Job Summary

LAFLA seeks a highly organized and experienced Executive Assistant to provide exceptional administrative support to the Executive Director. The ideal candidate will have a strong background in providing administrative support to senior executives, with a proven track record of managing complex calendars, coordinating meetings, and developing materials for board meetings.

Key Responsibilities
  • Provide administrative support to the Executive Director, including coordinating calendars, scheduling meetings, and preparing materials for board meetings.
  • Develop and maintain a deep understanding of the Executive Director's priorities and interact with internal and external partners on their behalf.
  • Support the committees of the Board of Directors, including coordinating meetings, maintaining board documentation, and preparing meeting agendas and minutes.
  • Perform administrative functions, such as note-taking, document preparation, and data entry.
  • Manage documents requiring signatures and authorizations, and coordinate travel arrangements and logistics.
  • Provide administrative support to the Legal Directors, including coordinating legal staff training and other logistics.
  • Draft and design general correspondences, memos, charts, tables, graphs, agendas, and minutes.
  • Maintain governance and administrative files, including corporate documents, board meeting materials, contracts, and vendor agreements.
  • Exercise diplomacy, independent judgment, and initiative in screening incoming calls and correspondence.
Requirements
  • Bachelor's degree and a minimum of 3 years of experience directly supporting a senior executive.
  • Prior experience providing administrative support and developing materials for board meetings.
  • Proven project management and project delivery experience.
  • Ability to manage, anticipate, coordinate, and facilitate activities with colleagues.
  • Ability to build strong and sustainable relationships with people throughout the organization.
  • Ability to handle sensitive and confidential situations with diplomacy.
  • Demonstrated ability to manage multiple tasks and complex logistics in a high-pressure environment.
  • Excellent interpersonal skills, including verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Highly experienced in electronic communications.
  • Strong work ethic and self-motivated multi-tasker.
  • Excellent computer proficiency and demonstrated ability to utilize Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and video-conferencing software.
  • Ability to exercise independent judgment and initiative.
  • Ability to create reports, handle correspondence, and compose letters independently or from oral or written instructions.
  • Ability to work evenings and weekends as required.
  • Ability to travel locally.
What We Offer

LAFLA offers a diverse environment with competitive compensation based on comparable public interest salaries. We also offer a generous benefits package for full-time employees, including medical, dental, and vision for employees and dependents, life insurance, long-term disability, and long-term care insurance, and a 403(b) retirement plan. Employees may also qualify for bilingual supplements, law student loan reimbursements, and a cell phone stipend.

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