Legal Administrative Specialist

2 weeks ago

Orlando, Florida, United States Ascension Global Staffing & Executive Search Full time
Job Overview

Ascension Global Staffing & Executive Search, a distinguished Hispanic Women Owned & Operated National Recruiting Firm, is dedicated to fostering innovation and excellence in the recruitment industry. Our commitment to diversity and inclusion drives us to connect top-tier talent with leading organizations across the nation.

Position Overview:

We are currently seeking a skilled Legal Support Specialist to join a prestigious global law firm. This full-time role will be based in their Orlando office, offering a competitive salary and an exceptional benefits package.

Key Responsibilities:

  • Facilitate the preparation of legal documents, including drafting, editing, and processing as per the requests of attorneys.
  • Organize and maintain both physical and electronic legal files, ensuring documents are systematically filed.
  • Update and manage case information, including scanning and organizing legal files.
  • Oversee document deliveries and track finalized documentation.
  • Handle incoming calls for attorneys, effectively communicating with clients, opposing counsel, and court representatives.
  • Collaborate with Administrative Support Coordinators, Paralegals, and other legal support staff as necessary.
  • Participate in team strategy meetings to align on objectives and tasks.
  • Utilize available resources effectively to achieve desired outcomes.
  • Assist with overflow work and special projects as assigned.

Required Skills and Qualifications:

  • Proficient in administrative functions such as time entry, travel arrangements, and processing invoices.
  • Exceptional attention to detail and organizational skills, with the ability to prioritize tasks effectively.
  • Strong interpersonal and communication skills, both verbal and written, with a professional demeanor.
  • Ability to work collaboratively within a team environment.
  • Capable of handling confidential and sensitive information with discretion.
  • Ability to perform under pressure and meet strict deadlines.

Educational Background and Experience:

  • A Bachelor's Degree or equivalent experience is preferred.
  • A minimum of 3 years of experience in a law firm or professional setting.
  • Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, along with document management systems.
  • Familiarity with legal codes, court procedures, and filing requirements.
  • Experience with electronic filing systems is advantageous.

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