Associate Director of Business Operations

2 weeks ago

Boca Raton, Florida, United States Florida Atlantic University Full time
Job Title: Associate Director of Business Operations

Florida Atlantic University is seeking an experienced Associate Director of Business Operations to join its Division of Student Affairs: University Housing. The successful candidate will be responsible for overseeing all budget development, purchasing, and accounts payable activities, as well as human resources recruitment for full-time staff.

Key Responsibilities:
  • Prepare annual budgets with estimated revenues and operating expenses for designated cost centers.
  • Provide oversight for all purchasing and account payable activities, including management of requisitions, purchase orders, and department p-card purchasing.
  • Responsible for human resource recruitment, selection, and on-boarding processes for all full-time staff.
  • Oversee and manage department functions of payroll.
  • Provide strategic direction, accountability, and oversight for department accounts.
  • Maintain policies and procedures to ensure proper guidelines are followed.
  • Prepare all department budget reports as needed.
  • Provide oversight for all Workday processes and Owl Central approval processes for related areas of budget development, accounts payable, and human resources.
  • Oversee all expenses/accounts payable, including expense justification requests, purchase requisitions, payment requests, develops financial statements, prepare ad hoc reports, prepare journal entries, purchase requisitions, budget amendments, spend authorizations, payroll adjustments, and expense reports.
  • Maintains accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.
  • Review and oversight of all salaries and benefits and OPS encumbrances to ensure proper and accurate records and maintained.
  • Collaborates with Contracts Specialist (Legal) and department staff to ensure that all contracts are completed prior to payment requests and requisitions before execution.
  • Prepares and records journal entries monthly in Workday.
  • Provide updates on revenue projections as needed.
  • Evaluates and provides feedback/recommendations regarding departmental financial procedures and business processes as needed.
  • Advise Executive Director on all financial forecasting in anticipation of budget tracking, monitoring profit & loss activity, positive cash flow, and budget availability.
  • Provide training to department staff as needed.
  • Work with Division Finance Team members as needed.
  • Serve on committees at the university as needed.
  • May represent the university on appropriate committees at the national, state, and university level.
Benefits and Perks:

Florida Atlantic University offers an excellent benefit package, including medical, dental, vision, life insurance, flexible spending plans, employee assistance program, and more. The university also offers state retirement options, public service loan forgiveness program, flexible work arrangement plans, sick leave pool program, paid time off, paid community engagement volunteer service day, and employee educational scholarship program.

For more information on FAU's benefits and perks, please visit https://www.fau.edu/hr/benefits/index.php.

The university is an equal opportunity employer and welcomes applications from diverse candidates. The successful candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. Selected candidates must successfully complete and pass all employment screenings prior to the start of employment.

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