Senior Executive Coordinator

2 weeks ago

New York, New York, United States hims & hers Full time

About Hims & Hers Health, Inc.:

Hims & Hers Health, Inc. is a pioneering health and wellness platform dedicated to enhancing the well-being of individuals through innovative health solutions. Our mission is to transform telehealth, making personalized healthcare accessible for both providers and patients. We offer a range of nonprescription products alongside tailored prescription solutions addressing various health concerns, including mental health, sexual health, hair care, skincare, and heart health.

Position Overview:

We are on the lookout for a skilled Senior Executive Coordinator to join our vibrant and progressive team. In this crucial position, you will work closely with senior executives, facilitating seamless operations and enabling our leaders to focus on strategic initiatives. The ideal candidate will possess exceptional organizational skills, a proactive approach to problem-solving, and the ability to optimize executive schedules for enhanced productivity. This role specifically supports our Chief Design Officer and Chief Medical Officer.

Key Responsibilities:

  • Exhibit professionalism in all forms of communication, both written and verbal, while maintaining a high level of integrity and discretion.
  • Manage complex calendars, actively responding to meeting requests and coordinating with other executives to ensure alignment across busy schedules.
  • Oversee logistics for various meetings, including catering arrangements, securing conference spaces, and liaising with attendees, while collaborating with our internal events team for larger gatherings.
  • Coordinate domestic and international travel, ensuring all travel arrangements are executed smoothly.
  • Process and review expense reports, ensuring compliance with travel and expense policies.
  • Assist in onboarding new team members by providing necessary resources and support.
  • Act as a culture ambassador, playing a vital role in fostering a positive organizational environment.
  • Collaborate with fellow Executive Coordinators to provide additional support as needed.
  • Willingness to travel as required (approximately 15%).
Qualifications:
  • Minimum of 5 years of experience in an Executive Assistant role.
  • Proven experience in managing executive-level calendars and coordinating travel across multiple time zones.
  • Proficiency in Microsoft Office and G-suite applications.
  • Exceptional attention to detail, strong organizational and problem-solving abilities, and a collaborative mindset.
  • Ability to prioritize tasks effectively while meeting deadlines.
  • Approachable and cooperative with all team members.
  • Capability to maintain composure and adapt quickly in a dynamic environment.
  • Proactive in researching and enhancing systems and processes.
  • Ability to quickly understand organizational structure and team objectives.
  • Strong networking skills within the organization.
Benefits:
  • Competitive salary and equity compensation for full-time positions.
  • Unlimited paid time off, company holidays, and quarterly mental health days.
  • Comprehensive health benefits, including medical, dental, vision, and parental leave.
  • Employee Stock Purchase Program (ESPP).
  • Discounts on Hims & Hers products.
  • 401k benefits with employer matching.
  • Team retreats and offsite events.

We are committed to building a diverse and inclusive workforce. If you are enthusiastic about this opportunity, we encourage you to consider applying, even if you do not meet all the qualifications listed above. Hims & Hers is an Equal Opportunity Employer and welcomes applicants without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis prohibited by law.

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