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Senior Executive Coordinator
2 months ago
Ghost is a dynamic private marketplace that specializes in enhancing distribution for premier brands across various sectors, including streetwear, apparel, footwear, beauty, and home goods. Our platform facilitates alternative distribution channels for surplus inventory, ensuring transparency and efficiency for sellers while connecting them with a network of vetted buyers. Supported by leading venture capital firms, Ghost stands out as one of the fastest-growing startups in Los Angeles.
We are in search of a highly organized and adaptable individual with a robust background in business administration and substantial experience in providing executive support. The successful candidate will demonstrate sound judgment in diverse situations, possess excellent written and verbal communication skills, and exhibit strong organizational capabilities. The ability to manage multiple priorities and take initiative is essential.
Key Responsibilities:
- Oversee executive tasks and errands with precision.
- Handle comprehensive calendar management, scheduling, and coordination of both professional and personal appointments.
- Act as an office manager, ensuring the maintenance of office supply inventory and fulfilling administrative duties as required.
- Manage sensitive information with confidentiality and discretion.
- Ensure the kitchen and office areas are well-stocked, organized, and clean, including maintaining the coffee machine and coordinating office lunches.
- Welcome and assist visitors, ensuring a positive experience.
- Proactively organize and manage office-related objectives and tasks.
- Coordinate special events and gatherings, managing all logistical elements from invitations to execution.
- Collaborate with department heads on special projects as assigned.
Candidate Profile:
- A minimum of 1 year of experience as a Personal Assistant or Executive Assistant, with a proven track record of engaging with senior management.
- Ability to thrive in fast-paced environments, adapting to new challenges daily.
- Exceptional time management and organizational skills, adept at juggling multiple concurrent projects.
- Strong communication skills, both verbal and written, with proficiency in interdepartmental coordination.
- Dedicated to meeting the expectations of senior executives and maintaining productive stakeholder relationships.
- Committed to operational excellence, consistently delivering high performance and prioritizing tasks effectively.
What We Value:
- A relentless pursuit of excellence, setting the highest standards in our competitive market.
- A culture of high velocity, promoting efficiency and progress in all endeavors.
- A customer-centric approach, striving to create exceptional experiences at every interaction.
- A collaborative mindset, viewing challenges as opportunities for innovation and teamwork.
- A commitment to transparency and constructive feedback, fostering an environment of open communication.
Benefits:
- Comprehensive Medical, Vision, and Dental coverage, with select plans fully covered.
- Competitive salary and equity options.
- 401K retirement plan.
- Unlimited Paid Time Off.
- Monthly catered lunches.
The total compensation for this role ranges from $60,000 to $70,000, with variations based on experience, skills, and qualifications.
