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Senior Executive Coordinator

2 months ago

New York, New York, United States Hamlyn Williams Full time

Hamlyn Williams is collaborating with a reputable organization in search of a skilled Senior Executive Coordinator. This position will provide comprehensive support to a high-level executive across various operational functions.

Key Responsibilities:

  • Delivering direct administrative and secretarial assistance to a senior executive.
  • Managing inquiries directed to the executive; handling phone calls, directing them to the appropriate parties, and taking messages as necessary.
  • Preparing essential materials for meetings, calls, presentations, and departmental initiatives, including the organization of materials for Board meetings.
  • Assisting in the planning and scheduling of diverse events, meetings, and travel arrangements.
  • Overseeing office organization, which includes maintaining the filing system and managing all incoming departmental correspondence.
  • Drafting and typing various forms of communication, including letters, memoranda, and reports.
  • Executing additional tasks as required; supporting senior management with special projects and daily administrative functions.

Required Qualifications:

  • A minimum of 3 years of experience as a Senior Executive Coordinator.
  • Exceptional attention to detail and the capability to manage multiple projects within tight timelines.
  • Willingness to work on-site. Some domestic travel may be required, approximately once per quarter.