Senior Executive Coordinator

2 weeks ago

New York, New York, United States Ghost Full time
Position Overview

Ghost is a dynamic, private B2B marketplace dedicated to enhancing distribution for premier brands globally. We collaborate with top-tier companies in streetwear, apparel, footwear, beauty, and home goods to identify alternative channels for surplus inventory. By offering transparency, data insights, and a network of vetted buyers, the Ghost platform acts as a vital resource for sellers aiming to diversify and optimize their inventory lifecycle. Supported by leading venture capital firms, Ghost is rapidly emerging as a frontrunner in the Los Angeles startup scene.

We are in search of a highly adaptable and meticulously organized individual with a robust background in business administration and extensive experience in high-level executive support to fulfill the role of Executive Assistant to our Senior Leadership. The ideal candidate will demonstrate sound judgment across various scenarios, possess exceptional written and verbal communication skills, and exhibit strong organizational capabilities while managing multiple priorities effectively.

Key Responsibilities:

  • Oversee executive tasks and errands efficiently.
  • Manage comprehensive calendar scheduling and coordination of both professional and personal appointments.
  • Act as an office manager by maintaining inventory of office supplies and executing necessary administrative duties.
  • Handle sensitive matters with utmost confidentiality and discretion.
  • Ensure the kitchen and office supplies are consistently stocked, organized, and maintained, including managing the coffee machine and other kitchen essentials.
  • Coordinate office lunches bi-weekly.
  • Welcome and assist visitors, ensuring a hospitable environment.
  • Maintain an organized office space, including the arrangement of product samples.
  • Proactively approach office-related objectives and tasks.
  • Plan and organize special events and gatherings, managing all aspects from invitations to logistics.
  • Collaborate with department heads on special projects as needed.

Qualifications:

  • A minimum of 1 year of experience as a Personal Assistant or Executive Assistant, showcasing a successful history of engagement with senior management.
  • Ability to thrive in dynamic environments where each day presents new challenges.
  • Exceptional time management and organizational skills, excelling in fast-paced settings with multiple concurrent projects.
  • Proficient in clear verbal and written communication, particularly in interdepartmental coordination.
  • Dedicated to meeting the needs and expectations of senior executives while fostering productive relationships with stakeholders.
  • Committed to operational excellence, consistently delivering high performance and efficiently prioritizing tasks.

What We Value:

  • We strive for excellence, setting the highest standards in our competitive market.
  • We promote a culture of high velocity, encouraging prompt action and decision-making.
  • We prioritize customer satisfaction, aiming to create exceptional experiences at every interaction.
  • We view challenges as opportunities for innovation, working collaboratively to develop solutions.
  • We embrace open communication and feedback, fostering a culture of transparency and rigorous thinking.

Benefits:

  • Comprehensive Medical, Vision, and Dental coverage, with select plans at 100% coverage.
  • Competitive salary and equity structure.
  • 401K retirement plan.
  • Unlimited Paid Time Off.
  • Monthly catered lunches.

The total compensation for this position is projected to range from $60,000 to $70,000, varying based on experience, knowledge, skills, and abilities relevant to the role.

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