Administrative Support Specialist

4 days ago


San Marcos, Texas, United States Texas State Full time
Job Summary

The Administrative Assistant II provides administrative support to the management and staff within the Computer Science department. This role involves a range of tasks, including travel processing, departmental administrative support, and research funding administration.

Key Responsibilities
  • Process faculty and student travel requests and reimbursements
  • Support the department administrative office, including greeting students, faculty, and guests, and handling or delegating assignments to student workers
  • Assist with PCR processing for undergraduate student workers
  • HireRight/I-9 Processing for undergraduate and student workers
  • Support the Computer Science Scholarship Committee with applications and disbursement of scholarship funds
  • Assist with reimbursements and processing e-NPO's, IDT's
  • Provide research funding administrative support to faculty members
  • Assist other administrative assistants with student prerequisite and other course enrollment overrides and general enrollment processes
Requirements
  • High school diploma or equivalent
  • Strong oral and written communication skills
  • Evidence of strong organizational and time-management skills
  • Proficient with various software and productivity tools (MS Office, Adobe, Office Equipment)
  • At least two years experience as an administrative assistant, secretary, or bookkeeper
  • Works effectively and courteously with co-workers, staff, faculty, and students
Preferred Qualifications
  • Experience in a higher-education environment
  • Knowledge of Texas State University policies and procedures
  • Prior experience handling sensitive or confidential information


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