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Administrative Budget Specialist

1 month ago

San Marcos, Texas, United States Texas State Full time
Job Title: Administrative Budget Specialist

Join the Office of Budget and Financial Analysis at Texas State University as an Administrative Budget Specialist. This dynamic role provides administrative budget support for the Budget Office, serving both the campus and senior leadership team.

Job Summary

This entry-level position focuses on performing daily operational budgeting transactions, supporting budget processes, and assisting customers with budget variances. As an Administrative Budget Specialist, you will provide excellent customer service to campus users by offering satisfactory solutions to their concerns in a timely manner.

Key Responsibilities
  • Assist with the triage of Budget Office inbox, assess the request, and take action by routing to the correct team member, seeking proper approvals, or taking corrective action depending on the customer request.
  • Process basic budget functions, including SAP testing, creating budget addresses, daily review of departmental budget adjustments, daily RIB processing, uses of reserves, and estimated income.
  • Provide research and resolutions for departmental over budgets/budget hard stops, including support for back-office processors.
  • Assist with the creation of process documentation for budget.
  • Assist with the creation of forms and resources requested to better assist customers or improve current processes.
  • Work collaboratively in a team environment to assist budget managers on a variety of issues as they relate to budget variances, including HR actions, expense processing, budget policy, procedure, and allowable usage of their funding.
  • Assist in preparation of the annual budget by updating the budget system, running queries, preparing spreadsheets, and other documentation.
  • Assist lead trainer with training in one-on-one, small group, and large group settings for campus budget managers and their assigned budgetary assistants.
  • Assist with the creation and maintenance of master data elements and tables for FI and FM modules using appropriate SAP transactions.
Requirements

This position requires a Bachelor's degree in a related field and proficiency in Microsoft Excel and other financial software. The ideal candidate will be highly motivated, have strong analytical skills with attention to detail, and good organizational abilities.

Why Work at Texas State?

As a member of the Texas State University team, you'll enjoy a comprehensive benefits package, including excellent health insurance, generous paid time off, and retirement plans. You'll also have access to training and development opportunities, as well as a supportive and inclusive work environment.