Administrative Support Specialist
2 days ago
We are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Fort Hays State University. This role will provide administrative support to the Director and staff of FHSU Online & Military-Connected Student Services, ensuring the smooth operation of our office.
Key Responsibilities- Serve as the primary point of contact for incoming phone calls and office visitors, providing exceptional customer service and support.
- Maintain accurate and up-to-date records and data, ensuring seamless communication with the director and other stakeholders.
- Track and report on departmental budgets, ensuring fiscal responsibility and transparency.
- Assist with special event planning and execution, ensuring a positive experience for students and staff.
- Support the FHSU Online team as needed, providing administrative assistance and ensuring the success of our online programs.
- Oversee marketing and promotional item inventory, ensuring timely ordering and distribution.
- Coordinate and place office supply orders, ensuring a well-stocked and efficient office environment.
- Manage business processes through Workday, ensuring accurate and timely processing of expenses, travel, and other financial transactions.
- Assist with certification renewals and compliance, ensuring adherence to regulatory requirements.
- Serve as a liaison between FHSU Online & Military-Connected Student Services and key stakeholders, fostering strong relationships and communication.
- Supervise student employees, providing guidance and support to ensure their success.
- High school diploma or GED equivalency with at least three years of experience in an office or administrative support position.
- Preferred qualifications include a bachelor's degree, experience working in a higher education setting, and proficiency with the Microsoft Office Suite.
Fort Hays State University offers a competitive benefit package, including medical, dental, and vision insurance, as well as a 403(b) retirement plan. We also offer a generous paid time off policy and opportunities for professional development and growth.
Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability, or veteran status.
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