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Lead Project Coordinator

2 months ago

Portland, Oregon, United States Worksystems, Inc Full time
Position Overview

Company Background

Worksystems, Inc. is a recognized non-profit organization dedicated to enhancing workforce quality and improving the lives of individuals in the Portland area and surrounding counties. Our mission is to create a cohesive regional workforce system that fosters individual success and strengthens business viability. We effectively connect workforce development funding with community organizations that are best equipped to utilize these resources. Our collaborative approach unites various stakeholders – including service providers, government entities, private businesses, and community nonprofits – to cultivate a thriving and equitable metropolitan region.

Role Summary

The Senior Project Manager will report to the WorkSource Services Program Manager and collaborate closely with other project managers, the SNAP team, and essential external partners. This role involves leading multiple projects, particularly focusing on the SNAP program. Key responsibilities include managing contracts, nurturing relationships, providing training and technical support, overseeing grants, and developing and monitoring complex budgets.

Key Responsibilities:

  • Oversee the annual SNAP 50/50 grant in collaboration with the Oregon Department of Human Services.
  • Deliver training and technical assistance to workforce service providers on outcome tracking, grant stipulations, permissible activities, and program reporting.
  • Prepare and submit the annual grant application and budget, ensuring all necessary documentation is included.
  • Draft and revise annual contract Statements of Work for SNAP services.
  • Monitor budget expenditures and ensure compliance with SNAP guidelines.
  • Design and implement workforce development programs, policies, and procedures.
  • Manage contracts and budgets effectively.
  • Communicate project objectives to a diverse range of stakeholders and facilitate collaboration among community and industry partners.
  • Maintain relationships with key stakeholders, including educational institutions, community organizations, government agencies, funders, and industry representatives.
  • Provide technical assistance to contractors to ensure performance outcomes are achieved, while also monitoring budgets and analyzing participant data.
  • Interpret and implement complex policy and regulatory guidelines.
  • Assess performance data to identify strengths and areas for improvement within programs.
  • Identify and seek out workforce development and training resources.
  • Evaluate contracts to ensure compliance with legal, fiscal, and programmatic requirements.
  • Serve as a subject matter expert for assigned populations or industry sectors.
  • Participate in the procurement process to select qualified contractors.
  • Conduct research and analyze labor market data, demographic trends, and community needs to enhance the workforce development system.
  • Represent Worksystems in external committees and organizations.
  • Prepare reports and presentations for varied audiences regarding workforce initiatives and outcomes.
  • Collaborate proactively with businesses, workforce entities, and community organizations to enhance the workforce development system.
  • Perform additional duties as assigned.

Expected Accomplishments in the Initial Months:

  • Gain a comprehensive understanding of Worksystems' workforce development framework and partner network.
  • Establish trust and rapport with key stakeholders.
  • Participate in and eventually lead cross-functional SNAP team meetings, gaining insights into reporting standards and deadlines.

Qualifications:

  • Proficient in data analysis and interpretation to inform decision-making.
  • Experience in stakeholder engagement and relationship management.
  • Strong skills in meeting facilitation, including agenda-setting and encouraging participation.
  • Critical thinking and systems thinking capabilities.
  • Exceptional customer service skills, particularly in sensitive situations.
  • Adaptability to changing priorities and deadlines.
  • Familiarity with workforce development legislation and grant management is preferred.
  • Strong project management and communication skills.
  • Attention to detail and strong administrative capabilities.
  • Ability to interpret complex regulations and develop compliant policies.

Work Environment:

  • Primarily office-based with opportunities for remote work.
  • Occasional local travel may be required.
  • Availability during standard business hours is expected.

Benefits:

  • Competitive salary range.
  • Comprehensive medical and dental benefits.
  • Retirement plan with employer matching.
  • Generous paid time off.
  • Access to mental health and financial coaching services.