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Administrative Reception Specialist

2 months ago

Venice, Florida, United States Ledbetter Law Group Full time
Job Overview

We are seeking a dedicated and professional receptionist to serve as the initial point of contact for our organization. This role is vital in ensuring smooth operations and a welcoming environment for clients and visitors.

Key Responsibilities:
  • Maintain building security by ensuring visitors adhere to sign-in protocols.
  • Handle incoming phone calls and emails, ensuring that critical information reaches the appropriate personnel.
  • Welcome visitors, clients, and colleagues at the front desk, providing them with necessary directions and information.
  • Perform various administrative tasks, including data entry, paperwork management, and photocopying.
  • Oversee the management of incoming and outgoing mail and deliveries.
  • Engage in scanning and organizing legal documents efficiently.
  • Provide a friendly and supportive voice to clients over the phone, even in challenging situations.
Qualifications:
  • Preferred experience of at least one year in a receptionist, administrative assistant, or customer service role.
  • Strong interpersonal, organizational, and customer service skills, along with effective verbal communication abilities.
  • High school diploma, G.E.D., or equivalent is required.
  • Experience in handling phone communications and managing stressful interactions.
  • Proficient in Microsoft Office and basic computer operations.
About Ledbetter Law Group

Ledbetter Law Group is a boutique firm specializing in Estate planning, Estate and Trust administration, and Real Estate transactions. We are committed to providing our clients with a thorough and reliable process to achieve their objectives, ensuring their satisfaction and peace of mind.