Receptionist (Part Time)

2 weeks ago


Venice, Florida, United States Tuscan Gardens of Venetia Bay Full time
Job Title: Receptionist (Part Time)

We are seeking a highly organized and detail-oriented Receptionist to join our team at Tuscan Gardens of Venetia Bay. As a Receptionist, you will be the first point of contact for our company, providing exceptional customer service and administrative support to our guests and staff.

Key Responsibilities:
  • Greeting and Welcoming Guests: Greet and welcome guests as soon as they arrive at the office, providing a warm and friendly atmosphere.
  • Directing Visitors: Direct visitors to the appropriate person and office, ensuring a smooth and efficient experience.
  • Phone and Email Management: Answer, screen, and forward incoming phone calls, as well as respond to emails and messages in a timely and professional manner.
  • Reception Area Maintenance: Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
  • Information Provision: Provide basic and accurate information in-person and via phone/email, ensuring a high level of customer satisfaction.
  • Mail and Delivery Management: Receive, sort, and distribute daily mail and deliveries, ensuring timely and efficient processing.
  • Office Security: Maintain office security by following safety procedures and controlling access via the reception desk.
  • Supply Management: Order front office supplies and maintain inventory of stock, ensuring a smooth and efficient operation.
  • Calendar and Scheduling: Update calendars and schedule meetings, ensuring a high level of organization and productivity.
  • Travel and Accommodations: Arrange travel and accommodations, and prepare vouchers, as needed.
  • Expense Tracking: Keep updated records of office expenses and costs, ensuring accurate and timely reporting.
  • Clerical Duties: Perform other clerical receptionist duties, such as filing, photocopying, transcribing, and faxing, as needed.
Requirements:
  • Proven Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role.
  • Technical Skills: Proficiency in Microsoft Office Suite, hands-on experience with office equipment, and a professional attitude and appearance.
  • Communication Skills: Solid written and verbal communication skills, with the ability to be resourceful and proactive when issues arise.
  • Organizational Skills: Excellent organizational skills, with the ability to multitask and prioritize tasks effectively.
  • Customer Service: A customer service attitude, with a focus on providing exceptional service to our guests and staff.
  • Education: A high school degree, with additional certification in Office Management a plus.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a highly motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity to join our team at Tuscan Gardens of Venetia Bay.


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