Administrative Assistant

5 days ago

Salina, Kansas, United States Headway Workforce Solutions Full time
Job Summary

Headway Workforce Solutions is seeking an experienced Administrative Assistant for our client in the Salina, KS area. This part-time position offers 20-25 hours per week for a short-term project anticipated for 3-4 weeks.

Key Responsibilities
  • Compile and prepare PowerPoint presentation content for designated meetings.
  • Attend meetings to set up and run the PowerPoint presentation.
  • Distribute presentations to participants as required.
  • Manage schedule/calendar, independently schedule appointments and conference calls, and originate meeting invitations.
  • Coordinate travel arrangements and enter travel details on calendar.
  • Coordinate and arrange staff meetings, as well as other departmental and corporate meetings as necessary.
  • Prepare agendas, secure facility/location, order meals, take minutes and distribute as necessary.
  • Compose and prepare confidential correspondence, reports, documents, presentations, emails and faxes.
  • Make copies of correspondence or other printed materials as necessary.
  • Update and maintain key spreadsheets, contact lists, and various department reports.
  • Research and gather information from various internal/external sources.
  • Review, sort and route incoming/outgoing mail, faxes.
  • Prepare expense reports and check requests.
  • Organize and maintain department files.
  • Maintain and order supplies within budgetary and departmental guidelines.
  • Perform special projects as requested.
Requirements
  • Strong organizational skills with ability to manage multiple projects simultaneously.
  • High level of proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
  • Working knowledge of PeopleSoft a plus.
  • Ability to learn other software programs as required.
  • Background in executive secretarial area and/or office management.
  • Strong time management and communication skills.
  • Strong attention to detail.
  • Perform functions with a high degree of ethics and confidentiality.
  • Sense of urgency.
  • Ability to write reports, business correspondence, and procedure manual.
Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.
Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to sit and talk or hear.
  • The employee frequently is required to walk.
  • The employee is occasionally required to stand; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and taste or smell.
  • The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
About Us

Headway Workforce Solutions is a leading B2B (Business to Business) provider of workforce solutions with an array of contract-based integrated services and national staffing solutions. Passionate about our work and dedication to our clients, we are committed to exceeding expectations in the human capital service sector.

Headway Workforce Solutions provides equal employment opportunities (EEO) to all employees and applicants without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, genetics, or protected veteran status. In addition to federal law requirements, Headway Workforce Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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