Office Administrator

2 months ago


Salina, Kansas, United States Commonwealth of Virginia Full time
About the Role

The Commonwealth of Virginia is seeking a highly skilled and experienced Administrative Services Manager to oversee the day-to-day operations of a state park administrative field office. This is a unique opportunity to join a dynamic team and contribute to the success of the Division of Virginia State Parks.

Key Responsibilities
  • Oversee the hiring, training, and supervision of administrative staff, ensuring that all personnel are equipped to provide excellent customer service and support to park visitors.
  • Manage the park's merchandise and retail sales operation, including inventory management and point-of-sale systems.
  • Process revenue collections, procure goods and services, and oversee all associated paperwork for hiring, termination, and end-of-season separation for wage employees.
  • Assist with payroll duties for wage employees, including ordering office supplies, budget tracking, and reconciliations.
  • Oversee the park's volunteer management program and complete volunteer and employee recognition award programs.
  • Assist with the presentation of public interpretive education programming and provide support to other staff as needed.
Requirements
  • Experience in a customer service and/or public relations environment.
  • Experience with a variety of office equipment and systems, including computers, Microsoft Office, Excel, Outlook, Word, Quicken, Canva, Publisher, printers, copiers, and calculators.
  • Cash management experience.
  • Budget tracking and management experience.
  • Individual and group volunteer recruitment and management experience.
  • Merchandise and retail sales experience.
Preferred Qualifications
  • Previous experience in a state park or a similar setting.
  • Familiarity with state accounting procedures, procurement of goods, and financial systems.
  • Experience recruiting, hiring, supervising, managing personnel, and their paperwork related to hiring submissions, monitoring timesheets, scheduling, and submitting payroll.
  • Working knowledge of accounting/bookkeeping principles.
  • Ability to interpret policies and procedures for special use permit applications.
  • Ability to train staff through verbal, written, and visual communications.
  • Experience managing inventories and assets.
  • Experience and knowledge of filing and record-keeping policies and procedures.
  • Ability to present public interpretive education programming.

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