Proposal and Marketing Coordinator

1 week ago

Albany, New York, United States GPI Full time

Position Overview:
GPI is in search of a proactive Marketing Manager to spearhead the development of various proposals, pre-qualification documents, marketing materials, and presentations, among other essential duties.

The selected candidate will collaborate closely with GPI's Business Development team, technical personnel, project managers, and engage with the entire marketing division.

The ideal applicant should possess a minimum of 5 years of marketing expertise within the AEC sector, particularly in crafting proposal responses for professional services solicitations.

The candidate should be enthusiastic, driven, and self-motivated, capable of managing a proposal or marketing project from inception to completion. Strong writing skills and meticulous attention to detail are highly valued.

Our marketing team is looking for a dedicated, self-driven, organized, and detail-oriented individual who can foresee challenges and excels in creative, independent problem-solving in a fast-paced, deadline-oriented environment.

Do you appreciate a company that prioritizes employee satisfaction and diversity? If so, GPI is eager to hear from you.

About GPI:
GPI is an employee-owned, multi-disciplinary engineering firm that has been delivering planning, design, and construction services for transportation infrastructure and building system projects across the United States for over 50 years. Recognized among the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative organization committed to excellence and staff empowerment.

Key Responsibilities:

  • Proposal Management:
    Analyze Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) to identify requirements, evaluation criteria, and key deliverables. Oversee the entire proposal process, coordinating with the Proposal Coordinator, teaming partners, sub-consultants, and other GPI offices. Collaborate with engineering teams to comprehend project scopes and technical requirements, and organize proposal teams.
  • Proposal Writing:
    Coordinate and contribute to proposal writing, ensuring clarity and compliance. Conduct Quality Control/Quality Assurance reviews of all proposals prior to submission to guarantee adherence to guidelines and expectations.
  • Proposal Review and Submission:
    Supervise the final review process, ensuring accuracy and completeness before submission. Manage the submission process to meet deadlines.
  • Presentation Design:
    Develop PowerPoint presentations, timelines, organizational charts, and other visual materials.
  • Marketing Coordination:
    Collaborate on marketing and proposal initiatives, track current and targeted pursuits, and monitor business development activities.
  • Digital Marketing:
    Oversee the firm’s online presence, including the website, social media channels, and email marketing campaigns. Effectively manage multiple marketing activities under tight deadlines.
  • Marketing Materials Development:
    Create marketing materials such as brochures, newsletters, and website content that showcase the firm’s expertise and past projects.
  • Brand Management:
    Ensure consistency in branding across all marketing materials and communications.
  • Networking:
    Represent the firm at industry conferences, trade shows, and professional association events to build industry connections.
  • Professional Development:
    Stay informed on industry trends, marketing best practices, and new proposal management tools.

Qualifications:
Preferred candidates will have five or more years of relevant marketing/proposal experience in the AEC sector. Experience in developing and reviewing proposal submissions for AEC firms is essential. A Bachelor’s degree in Marketing, English, Communications, Journalism, or a related field is preferred. Proficiency in Microsoft Office Suite and Adobe Creative Suite, particularly InDesign, is required. Graphic design experience to enhance proposals, presentations, and marketing materials is beneficial. A flexible attitude and the ability to manage multiple projects are essential. Candidates must remain calm under deadline pressure and possess excellent attention to detail. Strong writing, proofreading, and editing skills, along with outstanding time management and organizational abilities, are necessary. Candidates should be self-motivated and able to work both independently and collaboratively within a team environment. Experience with Deltek Vision/VantagePoint is a plus.

Benefits:
GPI offers a comprehensive benefits package, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status.

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