Finance Operations Manager

2 weeks ago

Tulsa, Oklahoma, United States Vintage Housing INC Full time

The Finance Operations Manager is responsible for overseeing the financial activities of Vintage Housing INC. This role involves managing daily accounting tasks and monitoring the financial performance of the Vintage Housing portfolio. The Finance Operations Manager prepares comprehensive reports for senior leadership, board members, lenders, and investors. Additionally, this position supports the CFO in managing the development portfolio, including tasks related to construction closings, overseeing construction draws, and assisting with project cost certifications and 8609 application reviews.



KEY RESPONSIBILITIES:

Corporate Accounting (60%):

  • Lead a dedicated team, including a Senior Accountant and Staff Accountant, to ensure daily corporate accounting functions are executed effectively. This includes preparing and reviewing journal entries, processing invoices, recording cash deposits, and conducting bank reconciliations for Vintage Housing and its property portfolio.
  • Collaborate with operations and maintenance personnel to ensure accurate invoicing, billing, and adherence to established procedures across the portfolio.
  • Serve as the system administrator for accounting software platforms such as Real Page and OneSite.
  • Ensure thorough documentation of all financial transactions.
  • Establish and maintain documented procedures for all accounting functions within Vintage Housing.
  • Prepare monthly financial statements in compliance with US GAAP for Vintage Housing and its portfolio, intended for the Board, Investors, and Lenders.
  • Assist in the preparation for consolidated and property audits, including reviewing audited financial statements and tax returns.
  • Manage local and state tax compliance and filings.

Real Estate Development (30%):

  • Review organizational and financing documents prior to project construction closings.
  • Track and report on monthly financial requirements for development projects.
  • Review entries in project settlement statements.
  • Oversee the bookkeeping processes for new development projects.
  • Support both the accounting and development teams in reviewing construction draws and lender funding requests.
  • Assist the accounting team in preparing for project cost certifications.
  • Submit equity requests to investors as per project limited partnership agreements.
  • Review 8609 applications for 4% and 9% LIHTC projects.

Grant Tracking (5%):

  • Assist the accounting team in reviewing grant proposals and budgets, ensuring compliance with reporting requirements.

Asset Management (5%):

  • Support the preparation and review of property trial balances and monthly journal entries.

EDUCATION AND EXPERIENCE:

  • Bachelor's degree in Accounting is preferred.
  • Experience in public accounting and CPA certification is advantageous.
  • A minimum of five to seven years of relevant experience is preferred, including at least three years in a supervisory role.
  • Experience in managing teams of 2 to 5 individuals.
  • Preferred experience in real estate, with familiarity in Real Page and OneSite.
  • Experience in low-income housing tax credits, affordable housing, or nonprofit sectors is a plus.
  • Strong writing, proofreading, editing, and verbal communication skills are essential.
  • Ability to manage multiple tasks with strong organizational skills and attention to detail.
  • Ability to work independently with sound judgment.
  • A positive attitude, courtesy, and responsiveness are valued.
  • Enjoyment of a fast-paced work environment is essential.

WORK ENVIRONMENT: This is a full-time, exempt position. Standard workdays are Monday through Friday, totaling 40 hours per week between 8 a.m. and 6:30 p.m. Occasional evening or weekend hours may be required for community or board meetings related to projects and special events. The primary work environment is an office setting within a nonprofit organization dedicated to providing various services to seniors and their families. The activity level is high, and the noise level is moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

LIFE Senior Services and Affiliates is an equal opportunity employer, committed to hiring individuals who reflect the diversity of the communities we serve. We value diverse perspectives and do not discriminate based on race, ethnicity, sexual orientation, gender identity, religious belief, or disability. If you share our commitment to serving the needs of an aging population, we encourage you to consider a career with LIFE.



Compensation details: Yearly Salary



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