Facilities Operations Manager

22 hours ago

Alameda, California, United States Felton Institute Full time

Job Summary:

The Felton Institute is seeking a highly skilled Facilities Operations Manager to lead the direction and leadership of the facilities and office-related operations functions of all divisions across the organization. The successful candidate will work with stakeholders to plan for the changing needs of the division and direct the space and facilities needs of the office, overseeing moving services, and directing the safety planning, emergency response, space design and planning, site inspections, space utilization, renovation, routine maintenance, office relocation, lease management, risk management, procurement and purchasing, and equipment/supply inventory control functions for all divisions.

Key Responsibilities:

  • Manage and direct the activities of facilities staff; coordinate, prioritize, and assign tasks and projects; track and review work progress; inspect contract work for conformity with plans and specifications.

  • Oversee the optimal functioning of the Felton-owned properties, including but not limited to mechanical, electrical, water, and plumbing, utilities, and waste management.

  • Coordinate schedules and special events operations for the purpose of ensuring required facilities preparation.

  • Prioritize, plan, schedule, and coordinate daily work for preventive maintenance, repairs, janitorial, and equipment installation for Felton sites.

  • Responsible for Facilities and Safety and acts as the designated Safety Committee Lead for all Felton's programs and divisions.

  • Supervise staff which involves direct and indirect responsibilities for interviewing, selection, training, performance evaluations, and developing goals.

  • Manage building safety; respond to emergencies, conduct site inspections, and manage risk, space design, and planning.

  • Collaborate with Facilities Supervisor around purchasing and receiving operations, including purchase order and requisition systems.

  • Direct building capital renovations and negotiate costs with contractors.

  • Manage the facilities budget, obtaining the most cost-effective bids with contractors and vendors while continuously seeking to create efficiencies and savings.

  • Manage all contractual and related arrangements about facilities, building works, maintenance, and supplies, cleaning, grounds maintenance, etc., including quality control of contractors' work.

  • Ensure all safety, environmental, sanitation, and standards are strictly adhered to within managed facilities.

Requirements:

  • Minimum five (5) years experience in facilities management, building maintenance, and/or general office management in a non-profit capacity with supervisory experience.
  • Required Knowledge and Skills (knowledge of):
    • Principles and practices of developing team motivating employees and managing in a team environment.
    • Principles and practices of employee supervision, including work planning, organization, performance reviews, and evaluation; employee training and disciplinary actions.
    • Principle and practices of building and grounds, journey level maintenance, and facilities management.
    • Computer applications related to the work. Microsoft Word, Excel, and PowerPoint.
    • Administrative principles, including goal setting, program development, implementation, and evaluation; the management of employees through multiple levels of supervision.
    • Standard office practices and procedures, including records management.
    • Communicating effectively in oral and written forms.
    • Techniques for dealing with a variety of individuals from various socio-economic, ethnic, and cultural backgrounds, in person and over the telephone.
  • Skills in:
    • Planning, organizing, supervising, reviewing, and evaluating the work of others on the facilities team.
    • Training others in policies, protocols, and procedures.
    • Developing effective work teams and motivating individuals to meet goals and objectives.
    • Providing customer services in the most cost-effective and efficient manner.
    • Preparing clear and concise reports, correspondence, and other written materials. Ability to Interpret and explain complex project details.
    • Developing general policy guidelines, protocols, and using independent judgment to solve and implement procedures.
    • Establishing and maintaining effective working relationships with those contacted in the course of the work.

  • Facilities Operations Manager

    1 week ago

    Alameda, California, United States Felton Institute Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities Operations Manager to join our team at the Felton Institute. As a key member of our operations team, you will be responsible for the direction and leadership of our facilities and office-related operations functions.Key ResponsibilitiesFacilities Management: Manage and direct the...

  • Facilities Operations Manager

    2 weeks ago

    Alameda, California, United States Equity Residential Full time

    About Equity Residential:At Equity Residential, we are committed to fostering vibrant communities and promoting a culture that values Diversity, Sustainability, and Total Wellbeing. We prioritize an environment of authenticity and collaboration.Our Approach to Achieving Excellence: - Question Authority - Walk the Talk - Share Knowledge - Listen, not just...

  • Director of Facilities and Operations

    1 week ago

    Alameda, California, United States Felton Institute Full time

    About the RoleWe are seeking a highly skilled and experienced Facilities Operations Manager to join our team at the Felton Institute. As a key member of our operations team, you will be responsible for the direction and leadership of our facilities and office-related operations functions.Key ResponsibilitiesFacilities Management: Oversee the optimal...

  • Facilities Operations Supervisor

    2 weeks ago

    Alameda, California, United States Equity Residential Full time

    Position Overview At Equity Residential, we are committed to building vibrant communities, and we welcome you to join our dedicated team. We prioritize values such as Diversity, Sustainability, and Total Wellbeing, fostering a culture of authenticity and teamwork. Our Performance Principles:Challenge the NormAct with IntegrityShare InsightsEngage in Active...

  • Facilities Director

    20 minutes ago

    Alameda, California, United States Science Corp Full time

    About the RoleScience Corp is seeking a highly skilled Head of Facilities to oversee the management of our global facilities, ensuring they meet the needs of our research, development, and production operations.Key ResponsibilitiesCapacity Planning and Management: Develop and implement strategies to optimize our 170,000+ sq ft footprint worldwide, ensuring...

  • Operations Manager

    6 days ago

    Alameda, California, United States American President Lines Full time

    About the RoleWe are seeking an experienced Operations Manager to join our team at American President Lines. As a key member of our management team, you will be responsible for overseeing the day-to-day operations of our logistics station, ensuring that all departments and staff execute service agreements to meet or exceed customer standards.Key...

  • Barge Operations Manager

    5 days ago

    Alameda, California, United States Centerline Logistics Corporation Full time

    Job SummaryWe are seeking a highly experienced and skilled Barge Operations Manager to join our team at Centerline Logistics Corporation. As a key member of our marine operations team, you will be responsible for overseeing the safe and efficient operation of our tank barges and tugs.Key ResponsibilitiesSupervise and Manage Shore-Based Operations...

  • Barge Operations Manager

    1 week ago

    Alameda, California, United States Centerline Logistics Corporation Full time

    Job SummaryWe are seeking a highly experienced and skilled Barge Operations Manager to join our team at Centerline Logistics Corporation. As a key member of our operations team, you will be responsible for overseeing the marine operations of our company, ensuring the safe and efficient transportation of petroleum products and other cargo.Key...

  • Facilities Engineer

    3 days ago

    Alameda, California, United States Science , Inc. Full time

    Job SummaryScience, Inc. is seeking a highly skilled Facilities Engineer to join our team. As a Facilities Engineer, you will play a critical role in ensuring the smooth operation of our facilities and infrastructure.Key ResponsibilitiesPlan, implement, and maintain the infrastructure and equipment of our building and facilities.Ensure facility reliability...

  • Senior Marketing Operations Manager

    1 week ago

    Alameda, California, United States Abbott Laboratories company Full time

    About the RoleAbbott Laboratories, a leading global healthcare company, is seeking a highly skilled and experienced Senior Marketing Operations Specialist to join our team. As a key member of our Global Marketing Operations team, you will play a pivotal role in ensuring compliance and operational efficiency within our Global Marketing function.Key...

  • Senior Biosample Operations Manager

    6 hours ago

    Alameda, California, United States Exelixis Full time

    Job SummaryThe Senior Biosample Operations Manager will provide biosample management expertise to the study management team and ensure that biosamples collected are of optimal quality and adhere to the highest standards. This role will work closely with scientists to plan and coordinate operational activities for the collection, handling, storage, delivery,...

  • Sourcing Contract Manager

    1 week ago

    Alameda, California, United States Planet Pharma Full time

    About the RoleWe are seeking a highly skilled Sourcing Contract Manager to join our Pharmaceutical Operations team at Planet Pharma. As a key member of the team, you will be responsible for supporting contract management activities, including administering, writing, and executing contracts related to Pharmaceutical Operations.Key Responsibilities:Contract...

  • Lead Infrastructure Operations Manager

    2 weeks ago

    Alameda, California, United States ASTRA Full time

    The Role: We are in search of a skilled and seasoned Lead Infrastructure Operations Manager to spearhead and guarantee the effective provision of infrastructure services throughout our organization. The successful candidate will have a robust background in systems management, outstanding technical abilities, and a commitment to delivering superior customer...

  • Environmental Materials Operator

    2 weeks ago

    Alameda, California, United States Windjammer Environmental, LLC Full time

    Job OverviewSalary: $30--$34/HourWindjammer Environmental, LLC is seeking a dedicated Material Handling Laborer to oversee material and waste management operations within a government-contracted facility. This role is crucial in ensuring compliance with various regulations while maintaining a safe and efficient working environment.Key...

  • Senior Manager of Accounting Operations

    5 days ago

    Alameda, California, United States Penumbra Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Manager of Accounting Close and Operations to join our team at Penumbra. As a key member of our accounting department, you will play a vital role in leading critical areas of the monthly, quarterly, and annual close processes, performing financial statement analysis, and assisting the...

  • Head of Field Operations

    1 day ago

    Alameda, California, United States Rondo Energy Full time

    About Rondo EnergyRondo Energy is a leading provider of innovative energy solutions, dedicated to accelerating the deployment of renewable energy and decarbonizing industrial processes. Our mission is to eliminate 15% of global CO2 emissions in 15 years.We are seeking an experienced and customer-centric professional to join our team as the Head of Field...

  • Director of Field Operations

    1 week ago

    Alameda, California, United States Rondo Energy Full time

    About Rondo EnergyRondo Energy is a pioneering company dedicated to revolutionizing the way industries approach renewable energy and decarbonization. Our mission is to make a significant impact on the environment by eliminating 15% of global CO2 emissions in 15 years.We are committed to deploying innovative, low-cost, and zero-carbon solutions to accelerate...

  • Accounting Operations Senior Manager

    2 weeks ago

    Alameda, California, United States Penumbra Full time

    As the Accounting Operations Senior Manager at Penumbra, you will be instrumental in overseeing essential functions within the monthly, quarterly, and annual financial closing cycles. Your role will encompass performing in-depth financial statement evaluations and collaborating with the Assistant Controller and Controller on complex accounting matters and...

  • Production Operations Coordinator

    2 weeks ago

    Alameda, California, United States Saildrone Full time

    Job OverviewCompany BackgroundAt Saildrone, we are committed to the sustainable exploration, mapping, and monitoring of the oceans, aiming to enhance our understanding and preservation of the marine environment. Our innovative fleet of uncrewed surface vehicles (USVs) operates on renewable energy sources, providing real-time data access from oceans...

  • Reception Operations Coordinator

    2 weeks ago

    Alameda, California, United States BEI Construction Full time

    Job OverviewSalary: $23-$28 per hourPosition: Front Desk AdministratorBEI Construction is in search of a dedicated Front Desk Administrator to manage our office operations. This role will involve collaborating closely with our Administrative Manager to ensure a smooth workflow within our organization.Key Responsibilities:Manage incoming calls and welcome...