Senior Administrative Assistant

1 month ago

Cambridge, Massachusetts, United States City of Cambridge Massachusetts Full time
About the Department:

The Department of Human Service Programs (DHSP) is a vital part of the City of Cambridge's commitment to enhancing the quality of life for its residents. With a focus on creating and coordinating services that meet the needs of the community, DHSP's extensive programs and services touch every sector of the city, from newborns to senior citizens, and from school-aged children to homeless families.

About the Role:

The Senior Clerk & Typist will play a key role in the Multi-Service Center (MSC), supporting staff and providing a welcoming, respectful, and professional experience for individuals and families experiencing housing instability or homelessness. As the first point of contact for many clients, the Senior Clerk & Typist must consistently offer a calm and supportive response, making a positive impact on the lives of those they serve.

Essential Duties and Responsibilities:
  • Answer telephone calls in a courteous and professional manner, transferring calls to the appropriate staff member as needed.
  • Greet all visitors with a warm and welcoming smile, assisting with their requests and notifying relevant staff when clients arrive for appointments.
  • Ensure the reception areas of the Multi-Service Center are neat and attractive, reflecting the high standards of the Department.
  • Maintain accurate staff sign-in/sign-out logs and manage sign-in procedures for visitors.
  • Collect and arrange for the delivery of outgoing mail to the city hall mailroom, as well as pick up incoming mail as needed.
  • Keep the copier and fax machines well-stocked and maintained, ensuring a smooth workflow.
  • Manage office supplies, maintaining an inventory and ordering as needed.
  • Enter and search for data in the Homeless Management Information System, providing valuable insights to support the Department's mission.
  • Assist the Multi-Service Center Director with special projects, demonstrating flexibility and a willingness to learn.
  • Other duties as assigned by the Multi-Service Center Director.
  • Actively participate in the Department's Race and Equity Initiative, promoting a culture of inclusivity and respect.
Minimum Requirements:
  • A minimum of three to five years' experience working with the public in a social service, customer service, reception, or related position.
  • Excellent communication skills, with the ability to exercise mature judgment in complex situations.
  • Strong organizational and administrative skills, with proficiency in personal computer skills such as Microsoft Office Suite and Excel.
  • Experience working with diverse individuals, with a strong understanding of the needs and challenges faced by the community.
  • Knowledge of Cambridge and surrounding communities is a plus.
  • A high school diploma or equivalent is required.
Physical Requirements, Working Conditions, Work Flexibility, and Accommodations:
  • The ability to access, input, and retrieve information from a computer.
  • The ability to answer phones and maintain multiple files.
  • The ability to lift a minimum of 10 pounds.
  • Comfortable working in a standard office environment with moderate noise levels, telephones, personal computers, printers, and other office equipment.
  • Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential job functions.
Summary of Benefits:
  • Competitive health, dental, and vision benefits.
  • Vacation and sick leave eligible.
  • Paid parental leave.
  • Sick incentive pay eligible.
  • Three personal days.
  • Fourteen paid holidays.
  • City employee commuter benefits, including T-Pass reimbursement, Bluebikes membership, and EZRide Shuttle membership.
Required Documents:
  • Resume.
  • Cover letter.

  • Senior Systems Administrator

    4 weeks ago

    Cambridge, Massachusetts, United States Senior System Administrator Full time

    Senior Systems Administrator - Microsoft 365, Veeva, NetSuiteLawrence Harvey is seeking a skilled System Administrator to manage and maintain our critical IT infrastructure. You will handle day-to-day operations, troubleshoot technical issues, and collaborate with cross-functional teams to ensure smooth system performance.Responsibilities:Administer and...

  • Senior Administrative Assistant, Office of External Relations

    4 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide complex and diverse administrative support to the director of philanthropic initiatives, senior director of development, and individual giving officer.The ideal candidate will have excellent time management skills, ability to anticipate and manage tight...

  • Senior Administrative Support Specialist

    4 days ago

    Cambridge, Massachusetts, United States PSG Global Solutions Careers Full time

    Job Description: As a highly skilled Admin Assistant II at PSG Global Solutions Careers, you will provide exceptional administrative support to our team, requiring a deep understanding of department functions and division/business unit functions. Key Responsibilities: • Provides administrative support to senior level personnel, managing communications,...

  • Senior Systems Administrator

    3 weeks ago

    Cambridge, Massachusetts, United States Zenith LifeScience LLC Full time

    Job Title: Senior Systems AdministratorJob Summary:Zenith LifeScience LLC is seeking a highly skilled Senior Systems Administrator to join our team. The successful candidate will be responsible for the daily systems administration in support of on-premises (VMware) and cloud (AWS) environments and applications.Key Responsibilities:Supporting day-to-day...

  • Administrative Assistant

    1 month ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Part Time Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Part Time Administrative Assistant to support a senior faculty member in a higher education setting.This is a temporary to permanent position with a 3–4-month temporary window before converting permanently. The role will also be part time when it becomes...

  • Senior IT Systems Administrator

    4 weeks ago

    Cambridge, Massachusetts, United States Draper Labs Full time

    Job Summary:The Senior Classified IT Systems Administrator supports the day-to-day activities of users, performs system maintenance, and upkeep of Information Technology and the design, development, documentation, and deployment of IT solutions. The candidate will work closely with dedicated program area ISSM and Program Security Manager to support the...

  • Senior Financial Administrator 3

    4 weeks ago

    Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Job SummaryAs a Senior Financial Administrator 3 at the Massachusetts Institute of Technology, you will provide comprehensive financial support and administer financial activities related to daily operations of several OVPR units. This includes developing and presenting complex financial reports, analyses, and forecasts, as well as performing monthly and...

  • Senior Systems Administrator

    3 weeks ago

    Cambridge, Massachusetts, United States Zenith LifeScience Full time

    At Zenith LifeScience, we are seeking a highly skilled Senior Systems Administrator to join our team in Cambridge, MA. As a key member of our IT department, you will be responsible for the daily systems administration of our on-premises and cloud environments, ensuring the smooth operation of our infrastructure and applications.Key ResponsibilitiesSupporting...

  • Senior Administrative Coordinator

    4 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Job SummaryWe are seeking a highly skilled and organized Senior Administrative Coordinator to support a high-level executive at our firm. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to think critically and creatively.Key ResponsibilitiesCoordinate calendars and schedules for work-related...

  • Senior Linux System Administrator

    1 month ago

    Cambridge, Massachusetts, United States TechnoGen Full time

    Job Description for Senior Linux AdministratorPlease note that as of July 2021, our team at TechnoGen requires all candidate submissions to include a LinkedIn profile. We kindly request that you do not submit any candidates without a LinkedIn profile.Required Skills:Basic QualificationAdditional SkillsRank: B1Requested Date:

  • Senior Systems Administrator

    4 weeks ago

    Cambridge, Massachusetts, United States Akamai Full time

    About the RoleWe are seeking a highly skilled Senior Systems Administrator to join our team at Akamai. As a key member of our infrastructure team, you will be responsible for managing and administering Red Hat Enterprise Linux (RHEL) systems across the organization.Key ResponsibilitiesDesign, implement, and maintain RHEL configurations and environments while...

  • Administrative Assistant

    4 weeks ago

    Cambridge, Massachusetts, United States East Cambridge Savings Bank Full time

    Job OpportunityEast Cambridge Savings Bank is seeking a highly skilled and organized Administrative Assistant to join our Human Resources Division.Key Responsibilities:Provide administrative support to the Division/Department Management, including preparing and analyzing department reports.Manage special projects and programs, conducting research,...

  • Administrative Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States Global Channel Management Full time

    About the role at Global Channel Management:Senior Admin AssistantWe are seeking a highly skilled and experienced Senior Admin Assistant to join our team. The ideal candidate will have at least 3 years of experience in a professional work environment or in an administrative/office management/coordinator position.The successful candidate will possess...

  • Administrative Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States Professional Staffing Group Full time

    About the Opportunity:We are seeking a highly organized and detail-oriented Senior Administrative Assistant to join our team at a leading research and academic organization based in Cambridge, MA.This company is known for its innovative approach to research and development, and we are looking for someone who is passionate about supporting the success of our...

  • Administrative Support Specialist

    3 weeks ago

    Cambridge, Massachusetts, United States Global Channel Management Full time

    About the role: Senior Admin AssistantAt Global Channel Management, we are seeking a highly skilled Senior Admin Assistant to join our team. The ideal candidate will have 3 years of experience in a professional work environment or in an administrative/office management/coordinator position.Key Requirements:Excellent customer service orientation, team-player...

  • Administrative Support Specialist

    4 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    This position will provide high-level administrative support to the Office of the Vice Provost for Climate and Sustainability at Harvard University. The successful candidate will work closely with the Office to ensure the smooth operation of daily activities, including providing administrative assistance to the Vice Provost and other senior staff members.The...

  • Administrative Support Specialist

    6 days ago

    Cambridge, Massachusetts, United States 777World LLC Full time

    777World LLC is a dynamic and fast-paced organization seeking an organized and detail-oriented individual to serve as an Administrative Support Specialist. This role presents an exceptional opportunity to work closely with senior executives, gain valuable experience in a professional environment, and develop skills that will benefit your future career.About...

  • Administrative Bookkeeper Assistant

    4 weeks ago

    Cambridge, Massachusetts, United States Propark Mobility Full time

    Administrative Bookkeeper Assistant Job DescriptionWe are seeking an exceptional Administrative Bookkeeper Assistant to join our team at Propark Mobility in Boston, MA.Key Responsibilities:Perform administrative tasks, including mail processing, data entry, and supply ordering.Assist with bookkeeping duties, such as data entry, updating internal reports, and...

  • Administrative Assistant to Faculty

    4 weeks ago

    Cambridge, Massachusetts, United States Whitehead Institute for Biomedical Research Full time

    Job DescriptionWe are seeking an exceptional Administrative Assistant to join our dynamic team and support the activities of two renowned research labs at the Whitehead Institute for Biomedical Research. This is a unique opportunity to leverage your outstanding organizational skills to enhance teaching and scientific exchange at a leading research institute...

  • Administrative Assistant II

    1 week ago

    Cambridge, Massachusetts, United States The Judge Group Full time

    Job Title: Administrative Assistant IIJob Summary:We are seeking an experienced Administrative Assistant II to support our operations team. The ideal candidate will have a strong background in project management and executive support. Key responsibilities will include managing office duties, coordinating logistics, and maintaining accurate records.About the...