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Real Estate Services Coordinator

1 month ago

Seattle, Washington, United States CBRE Full time
About the Role

At CBRE, we are seeking a highly organized and detail-oriented Real Estate Services Administrator to provide administrative support and assist with tenant and vendor customer service. This role requires working onsite in Seattle, WA.

Key Responsibilities
  • Perform a wide range of administrative tasks for assigned staff, including phone support, correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
  • Maintain tenant, vendor, and property files, including insurance certificates, lease abstracts, etc., in accordance with prescribed standards.
  • Work with Building Technician staff and vendors to compile a list of maintenance items, open work orders, coordinate and monitor status of work assigned to vendors.
  • Coordinate tenant events and appreciation, assist with publication and issuance of tenant newsletter.
  • Initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
  • Assist with budget preparation by researching costs for supplies and services and acquiring bids as directed.
  • Assist with preparations of monthly and quarterly management reports.
  • Assist with preparation of Common Area Maintenance (CAM) dues, invoices, and related correspondence.
  • Administer accounts payable and accounts receivable, code invoices for payment, input into accounting system, and forward original invoices to accounting for payment.
Requirements
  • High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence, respond to common inquiries or complaints, and effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles, ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions and solve problems in standard situations, requires basic analytical skills.
  • Intermediate to advanced skills with Microsoft Office Suite.
Why CBRE?

At CBRE, we offer a comprehensive benefits package, 401(k), and extraordinary perks such as career growth and longevity. Our culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. We carefully consider multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Real Estate Services Administrator position is $46,000 annually, and the maximum salary is $60,000 annually. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.