Project Coordinator

4 days ago


Albany, New York, United States Consigli Construction Full time
Project Administrator

Consigli Construction Co., Inc. is seeking a highly organized and detail-oriented Project Administrator to join our team. As a key member of our project management team, you will provide administrative support to multiple project teams, ensuring seamless project execution and exceptional client satisfaction.

Key Responsibilities:
  • Set up and manage Project Management websites (Procore) for multiple projects
  • Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline
  • Upload project-related documents, including drawings and specifications, and order drawing sets and specifications books as needed
  • Create document logs for contracts and assist with submittal and material delivery log upload and updates
  • Process and track subcontractor change orders and assist with insurance tracking
  • Finalize Owner contracts and change orders through AIA software
  • Distribute Raving Fans surveys to clients and executives
  • Support with receiving and organizing closeout documentation and submitting to clients
  • Review and submit expense reports for Project Management and Project Services Group personnel
  • Track certified payroll and provide administrative support for site office/trailer setup and office supplies
  • Assist with conference call setup, notification, and calendar events, as well as meeting and event preparation, scheduling, and meeting minutes
Requirements:
  • Bachelor's degree in a relevant field (desired)
  • Proficient in Timberline PM software (desired)
  • Proficient in Procore or similar program (desired)
  • Proficient in DocuSign (desired)
  • Strong Microsoft Office Suite skills (Word, Excel, PowerPoint, etc.)
  • Excellent attention to detail and ability to prioritize and work on multiple tasks
  • Proactive, self-motivated, innovative, collaborative, and problem-solving skills
  • Proven ability to excel in a fast-paced environment
  • Strong team player with a positive attitude and good written and oral communication skills

Consigli Construction Co., Inc. is an Affirmative Action/Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.


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