Construction Project Coordinator

Job Title: Field Representative

Join DASNY (Dormitory Authority) as a Field Representative and play a crucial role in ensuring the successful completion of construction projects. As a key member of our team, you will assist the Project Manager or Senior Project Manager in all aspects of project administration, including contract administration, monitoring, and evaluation.

Key Responsibilities:

• Monitor and observe construction, installation, and testing of building systems and technology to ensure compliance with construction documents.
• Coordinate the work of all trades and ensure quality is maintained in accordance with the original intent of construction documents.
• Read, interpret, and comprehend contract plans, specifications, addenda, bidding documents, contracts, and other related materials.
• Ensure compliance with contract provisions and the quality of design and construction work performed by architects, engineers, contractors, and consultants.
• Conduct or participate in mechanical, electrical, and structural quality assurance field inspections.
• Review bid advertisements, prepare bid summaries, review bidder qualifications, and recommend construction contract awards to Procurement.
• Schedule and supervise required testing and commissioning and monitor results.
• Represent DASNY as liaison to client agency and interact with client agency to make recommendations regarding project approach.
• Conduct and/or attend joint scope, job, progress, and coordination meetings.
• Prepare notes and minutes of meetings and coordinate the associated follow-up.
• Schedule, coordinate, and monitor project activities among applicable DASNY staff/units, consultants, contractors, governmental agencies, and other project entities through project closeout.
• Ensure consultant and contractor compliance with all DASNY procedures.
• Coordinate consultant and contractor deliverables through thorough understanding of contract deliverables, pre-construction meetings, construction manager orientations, project health assessments, monthly project meetings, and contract closeout checklists.
• Continuously evaluate the performance of architects, engineers, contractors, and construction managers.
• Utilize project data to prepare status reports and other specialized reports.
• Estimate costs and monitor the project budget, making recommendations to the Project Manager as needed.
• Review and monitor project schedule; report observations and make related recommendations to Project Manager.
• Review consultant and contractor progress payments.
• Prepare, evaluate, and make recommendations to Project Manager related to change order proposals.
• Assist in the evaluation of claims and make recommendations to Project Manager.
• Develop and maintain records for the project and/or program including contract documents, files, logs, lists, and other records, and utilize project management/reporting systems for recording all project activities.
• Consult with code enforcement agencies regarding the interpretation and application of building codes and regulations.
• Maintain liaison with customer agencies and assist in the resolution of issues where appropriate.
• Manage assigned projects under the direction of the Project Manager.
• Assist in the development, documentation, and implementation of procedures and internal controls.
• May provide service to multiple client agencies over a specified geographic area.

Additional Responsibilities:

• Conduct surveys and inspections of existing and potential DASNY facilities to determine design and construction deficiencies and to determine rehabilitation requirements.
• May train and evaluate employees.
• Assist with the development, documentation, and implementation of procedures.
• Assist with the assessment/development and implementation of internal controls and participate in the review and testing of same.
• Undertake special assignments as directed.
• Must maintain regular attendance in accordance with DASNY attendance and leave policies.
• Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Information Technology Services.

Supervision:

Supervision of employees may be required.

Physical/Mental/Visual Demands:

Weekly travel may be required, depending on assignment, using public transportation, DASNY vehicle, rental vehicle, or personal vehicle. This travel may include overnight stays at public accommodations and related establishments. Requires exposure to weather and temperature extremes, loud noises, heights (climbing ladders, scaffolding, etc.), and work safety hazards (chemicals, fumes, etc.). Requires physical mobility, strength, dexterity, and coordination. Requires endurance, concentration, and complex and time-pressured decision-making. Requires the ability to see, hear, smell, touch, and distinguish colors. Must be available to occasionally work a modified work schedule or extended workday hours.

Work Environment:

Workstation and location vary depending on assignment. May be standard office environment or a construction site.

Minimum Qualifications:

Bachelor's degree plus two years' experience as a Junior Field Representative or Assistant Project Manager; or Bachelor's degree plus three years relevant experience; or Associate's degree plus four years' experience as a DASNY Assistant Project Manager or Junior Field Representative; or Associate's degree plus five years relevant experience; or High school diploma or equivalent plus eight years relevant experience.

Preferred Qualifications:

Bachelor's degree in Engineering, Architecture, Construction Management, or a construction industry-related field plus five years construction industry experience with public or private projects including construction inspection or supervision of major public construction projects. Minimum two years supervisory experience. Working knowledge and experience with construction systems (preferably Oracle Contract Manager and PMWeb, along with P6 scheduling).

Essential Skills:

• Demonstrated construction field experience including sequencing and installation of work.
• Demonstrated ability to read and comprehend plans, specifications, addenda, bid materials, contracts, and related construction documents.
• Excellent oral and written communications skills.
• Demonstrated analytical and conceptual skills.
• Demonstrated ability to work independently and exercise sound judgment.
• Proficiency in PC applications such as Outlook, Excel, Word, Access, and PowerPoint.
• Ability to lead and/or participate in team endeavors.
• Demonstrated record of taking initiative.
• Demonstrated organizational skills and ability to prioritize.
• Strong interpersonal and diplomacy skills.

Benefits:

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good. We offer a comprehensive benefits plan, which includes:

• Choice of several health insurance plans.
• Dental & vision insurance.
• Membership in the NYS Retirement System.
• Deferred Compensation Investment Plan.
• 13 vacation days per year.
• 13 sick days per year.
• 5 days of personal leave per year.
• 12 paid holidays per year (plus one float day).
• Tuition reimbursement.
• Training & development opportunities.

We offer additional benefits, which includes:

• Limited Work from Home (LWFH) - additional telecommute days according to DASNY's Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.
• DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the website.

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