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Administrative Coordinator

2 months ago

Livermore, California, United States TevisHR Full time
Job Summary

TevisHR is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our sales and operations team. As an Administrative Assistant, you will be responsible for a variety of tasks, including documentation fulfillment, data entry, and report generation.

Key Responsibilities
  • Documentation Fulfillment: Gather and submit various documentation requests, including supplier surveys and quality surveys.
  • Purchasing Support: Update the system with accurate dates on inbound purchase orders.
  • Report Generation: Run reports as needed.
  • Document Upload: Upload documents to our website.
  • Technical Support: Cross-trained on modifying drawings from CAD to PDF and uploading to our website and other specified network locations.
  • Data Entry: Enter data into our system.
Requirements
  • Education: Associate's degree (A.A.) or comparable training; or equivalent combination of education and experience.
  • Experience: 2-3 years' experience in an administrative or professional office setting.
Skills and Qualifications
  • Problem-Solving Skills: Effective problem-solving skills to resolve issues in a timely and efficient manner.
  • Communication Skills: Ability to work collaboratively with internal and external customers, independently, and communicate effectively with customers and vendors regarding documentation fulfillment.
  • Customer Service Skills: Excellent customer service and telephone skills to provide a high level of customer satisfaction.
  • Technical Skills: Strong computer skills, including proficiency in MS Outlook, Word, Excel, and PowerPoint.
  • Organizational Skills: Efficient, detail-oriented, well-organized, and creative with the ability to manage multiple priorities under pressure.