Administrative Assistant
5 days ago
We are seeking a highly organized and detail-oriented Administrative Clerk to join our team at the Housing Authority of the City of Livermore. As an Administrative Clerk, you will provide critical support to our staff, ensuring the smooth operation of our office.
Key Responsibilities- Prepare and mail outgoing correspondence, maintaining professional standards.
- Maintain and secure confidential materials, including personnel and financial files.
- Organize, file, and store both paper and electronic documents for easy retrieval.
- Ensure accuracy and integrity of departmental filing systems through periodic checks.
- Scan documents into electronic storage for easy access by authorized personnel.
- Order and manage office supplies with supervisor approval.
- Use word processing software to type, format, and revise documents.
- Complete data entry projects and special assignments to support the work of each department.
- Assist with general administrative tasks, including scanning, copying, filing, and collating documents.
- Serve as backup receptionist when needed.
- Coordinate and track procurements, including monitoring timelines and coordinating with outside consultants.
- High School diploma or GED.
- Preferred: 2 years of experience in clerical work or a related field, or equivalent training and experience.
- Strong organizational and office skills, including proficiency in computer software and office equipment.
- Excellent communication skills, both written and verbal.
- Ability to work independently and interact professionally with the public and colleagues.
- Familiarity with diversity, equity, and inclusion (DEI) initiatives.
- Ability to handle sensitive and confidential information.
- Bilingual in English and Spanish is preferred.
We offer a competitive salary, a 9/80 schedule, and a comprehensive benefits package, including CalPERS Pension Program, dental insurance, health insurance, and vision insurance.
We are an equal opportunity employer and are committed to creating a diverse and inclusive work environment. We encourage applicants from all backgrounds to apply.
Interested candidates should submit a resume, cover letter, and list of references. The application deadline is 10/16/24.
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Administrative Assistant
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Livermore, California, United States HOUSING AUTHORITY OF THE CITY OF LI Full time{"title": "Administrative Clerk", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Administrative Clerk to provide administrative support to our staff. The successful candidate will be responsible for a variety of tasks, including clerical duties, data entry, and receptionist duties.Key ResponsibilitiesPrepare and mail...
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