Legal Office Coordinator

1 week ago

Sarasota, Florida, United States Prime Headhunting & Recruiting, Inc. Full time
Job Overview

Position: Legal Office Coordinator

Introduction:

For over three decades, Prime Headhunting & Recruiting, Inc. has been at the forefront of providing tailored legal solutions in Florida, emphasizing professionalism and unwavering client dedication. Our esteemed client's team excels in areas such as estate planning, wills, trusts, probate, and real estate transactions, guiding clients through the complexities of estate management and ensuring seamless asset transitions.

Role Summary:

We are looking for a meticulous and organized Legal Office Coordinator to enhance the efficiency of our client's legal team. The successful candidate will possess prior experience in a law firm environment, particularly in the realms of trusts, estate planning, and probate. This role involves assisting with the preparation of legal documents and requires a strong commitment to client service and detail-oriented work.

Key Responsibilities:

  • Assist in drafting and preparing documents related to probate, trusts, and estate planning.
  • Provide comprehensive administrative support, including managing phone communications, welcoming clients, and overseeing mail operations.
  • Prepare, review, and format legal documents and correspondence with precision.
  • Support financial record-keeping and administrative tasks.
  • Occasionally cover the reception desk as needed.
  • Coordinate schedules, appointments, and meetings efficiently.
  • Maintain organized electronic and physical filing systems for easy access to documents.
  • Assist with billing processes, including time entry and addressing client billing inquiries.
  • Offer training assistance to fellow administrative staff as required.
  • Perform additional duties as assigned specific to the role.

Qualifications:

  • High school diploma or equivalent required; an associate or bachelor's degree is preferred.
  • A minimum of three years of experience in a professional services or law firm environment is preferred.
  • Exceptional organizational skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills, with meticulous attention to detail.
  • Demonstrated client service skills and experience in mentoring colleagues.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Adobe, or similar PDF software, with a willingness to learn new technologies.
  • Ability to maintain confidentiality and manage sensitive information with discretion.

Compensation and Benefits:

  • Competitive salary based on experience.
  • Discretionary bonuses and salary increases.
  • Paid vacation, sick leave, and holidays.
  • 401K matching program.
  • Health insurance coverage.

Work Schedule:

This is a full-time, on-site position with a standard 8-hour shift, Monday through Friday.

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